LEH Bookkeeper

LOUISIANA ENDOWMENT FOR THE HUMANITIES•New Orleans, LA

1d•Hybrid

About The Position

The Bookkeeper is a part-time member of the finance division and is responsible for accounting activities for LEH (Louisiana Endowment for the Humanities) (Louisiana Endowment for the Humanities) and Prime Time Head Start. Our ideal candidate will be a positive, self-motivated, critical thinker and problem solver. As the Bookkeeper, you will work closely with the finance team and be responsible for managing day-to-day accounting transactions, accurately tracking expenses, and handling day-to-day general ledger transactions. This position will support the monthly and year-end closing of books. In addition to bookkeeping responsibilities, this position provides general office and administrative support, including basic clerical tasks, front desk management, and receiving incoming mail, calls, and vendor communications We are looking for someone with a sense of humor, love of deadlines, attention to detail, outstanding communication and writing skills, the ability to prioritize and manage multiple projects simultaneously, and the ability to be flexible. This is a hybrid position. Regular on-site presence is required, and the balance between on-site and remote work may fluctuate week to week based on organizational needs.

Requirements

Associates from an accredited institution is preferred
1 year of experience working in finance and/or accounting
Knowledge in accounting systems like Bill.com, Airbase, and Intacct
Advanced MS Excel skills
Ability to use mathematics to solve problems.
Proficiency in identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
Highest standards of accuracy
Ability to work independently and collaboratively with colleagues and partners
Excellent oral and written communication skills
High degree of integrity and work ethic
Aptitude to engage in positive public interaction
Communicates effectively and appropriately so others will understand
Adjusts quickly and effectively to changing conditions and demands
Has established a record of accomplishment of producing work that is highly accurate, demonstrates attention to detail, and reflects well on the organization
Understands the Finance team's role as a service to the mission and program activities of the LEH
Takes a proactive approach to anticipating and preventing problems

Nice To Haves

Not-for-profit experience is highly desired

Responsibilities

Keep a list of monthly bills for all sites and ensure bills are captured and organized
Enter new vendors and keep W-9s on file
Handle the setup of electronic payments with vendors
Catalog and keep all bank deposits
Keep track of due dates and invoices that might become past due
Capture electronic bank activity (auto-pays and ACHs) on a weekly basis
Keep track of outstanding checks and stale/voided checks
Contact vendors to ensure new payment is corrected if necessary
Update vendors with credits and track with future invoices
Resolve open invoices/statements with vendors
Review and keep up to date W-9s and contact information for vendors
Respond to staff questions about invoices/vendors
Provide general administrative support, including filing, copying, scanning, and organizing electronic and paper records
Answer and route incoming calls and provide courteous, timely assistance to internal and external stakeholders
Monitor the Finance division’s shared email inbox, respond to routine inquiries, and route complex requests to appropriate staff
Assist with scheduling meetings, preparing meeting materials, and coordinating logistics for trainings or presentations
Maintain organized vendor and account files, including updating contact information and maintaining checklists or logs as needed
Support front desk coverage on an as-needed basis, including greeting visitors, accepting deliveries, and following office sign-in procedures
Receive, date-stamp, and distribute incoming mail and packages related to Finance; prepare and organize outgoing mail as needed
Provide courteous and prompt service to all internal and external clients.
Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure confidentiality is assured
Organize bank statements, credit card statements, and other trustee statements.
Review the “misc. expense” account and make re-allocations as necessary
Enter data, maintain records, and create reports and financial statements
Process accounts receivable/payable
Provide backup to the front desk and phone system
Assist co-workers in the completion of tasks and assignments to ensure continuity of service.
Orient new co-workers and actively support teamwork throughout the organization
Perform other duties as required