Bookkeeper

Span-America Medical Systems Inc

14h•Onsite

About The Position

The Bookkeeper will be under the supervision of the Controller and is responsible for maintaining accurate financial records, processing daily financial transactions, and supporting the company’s accounting and reporting functions. This role ensures financial data is complete, timely, and compliant with company policies and applicable regulations.

Requirements

Strong attention to detail and organizational skills
Ability to handle confidential information with discretion
Basic understanding of accounting principles and financial reporting
Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, dimensional drawings/specifications and procedural manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
High school diploma or equivalent required; associate’s degree in accounting or finance preferred
Proven experience as a bookkeeper or in a similar accounting role
Proficiency with accounting software QuickBooks and Microsoft Excel
Ability to sit for extended periods and work at a computer

Responsibilities

Record and reconcile daily financial transactions, including accounts payable and accounts receivable
Process invoices, payments, and expense reports accurately and on time
Maintain general ledger entries and perform monthly reconciliations
Prepares and processes electronic transfers and payments, prepares and performs check runs and reconciles accounts payable transactions.
Establish and maintain relationships with new and existing vendors and customers
Generate and issue accurate and timely invoices to customers and update the WIP timely and accurately.
Verify invoice accuracy, terms, and due date, resolve discrepancies, and address any billing issues.
Receive and record payments from customers via various methods and allocate payment to correct customer accounts and invoices.
Reconcile payments to ensure they match outstanding invoices and investigate discrepancies.
Monitor accounts for overdue payments and initiate collection process
Support audits and provide information to the Controller and management as requested
Ensure compliance with accounting standards and internal controls
Prepare and submit permit applications and supporting documentation
Request, track, and issue insurance certificates as required
Maintain compliance documentation for projects and customers
Act as a point of contact for customers regarding billing, documentation, and account status
Coordinate with internal teams, builders, and external partners to resolve issues efficiently
Maintain professional, persistent, and customer-focused communication