Legislative Affairs Coordinator

City of Gainesville•Gainesville, FL

1d•$60,403 - $97,623

About The Position

This is highly responsible, complex and advanced work performing and coordinating diversified, often non-recurring and unique administrative work of a confidential or sensitive nature to ensure the efficient and effective operation of the government affairs division of the Office of Government Affairs and Community Relations. Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on City legislative research, grant coordination, report generation and office coordination.

Requirements

Bachelor degree from an accredited four-year college or university with major course work in public or business administration; supplemented by three (3) years of professional government administration, legislative experience, or other related work.
Thorough knowledge of basic principles, practices and techniques of grants management.
Knowledge of legislative processes at the local, state and federal levels
Thorough knowledge of municipal departmental organizations and functions and their inter-relationship within the organization, as well as with other levels of government.
Ability to work effectively with, understand, and explain numerous rules, regulations and protocols.
Ability to research and identify funding and reimbursement sources.
Knowledge of the principles and practices of public administration.
Working knowledge of personal computers and relevant software.
Ability to organize and track complex processes.
Ability to secure proper documentation and logically assemble, organize and present data in written and oral form.
Ability to communicate effectively, both orally and in writing.
Ability to prepare comprehensive reports and recommendations.
Ability to work effectively with elected officials, Charter Officers, department heads, representatives of other agencies, other City employees and the general public.

Responsibilities

Analyzes state and federal legislative bills and grant program information as to their compatibility with the City’s comprehensive plans, goals, and priorities.
Assists in preparing and delivering government related presentations and briefings to management, staff, member agencies, local, state, and federal elected officials and their staff.
Assists in drafting legislative summaries, position papers, policy principles, correspondence, and testimony.
Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, or the public.
Creates tracking databases, including for tracking legislative meetings, approved legislation, and progress toward implementation.
Responds to requests for information and prepare correspondence as needed.
Provides research regarding legislation (e.g. find specific and related public laws and references), government reports, publications, regulations, and informed analysis and observations on products as requested.
Assists in coordinating legislative strategies with other interested parties and advocacy groups; coordinates with other City departments to implement legislative strategies and communication, and advances City interests with relevant parties.
Provides suggested inputs to be considered by City for use in relation to a wide variety of efforts regarding legislative matters.
Researches meeting agenda topics as needed.
Conducts prep session for staff regarding upcoming meetings.
Provide periodic updates to director and/or leadership.
At the request of the Director, conducts research on relevant government affairs and engagement topics and presents findings to the team.
May initiate and/or write grant proposals.
Leverages use of technology to enhance communication between government and residents and gain efficiencies.
Coordinates the City’s State and Federal legislative agenda with City departments, other jurisdictions/agencies, and community stakeholders.
Maintains a pre-compliance and compliance system for City grants.
Attends work on a continuous and regular basis.
Receives and answers inquiries for information.
Prepares reports and recommendations.
Performs other related work as required including special projects as assigned.