Legislative Administrative Specialist
About The Position
Under the general direction of the Administrative Manager or the manager's designee, performs a wide range of high-level, complex administrative duties in support of nonpartisan legislative services. This role assists in preparing and processing meeting notices, agendas, minutes, and other meeting-related materials; editing letters, memorandums, bill drafts, and amendments; and managing other essential documentation. The position requires proficiency in typing and a foundational understanding of current technology, software applications, and content management systems. Responsibilities include maintaining databases, updating website content, and performing other duties as assigned to support legislative operations. Individuals in this role must demonstrate exceptional writing and language proficiency, meticulous attention to detail, and strong critical thinking skills. A key aspect of the position involves ensuring consistency and accuracy in formatting, editing, proofreading, and finalizing legislation, memorandums, publications, and various official documents. This position serves as a vital function in supporting the legislative branch, including attorneys, accountants, policy analysts, and administrative personnel by upholding standards of professionalism and quality in all written communications. Hours generally are Monday through Friday, 8:00 a.m. to 5:00 p.m. During a legislative session (January-April of odd numbered years) the working hours involve shift work, possible evenings and weekends, and paid overtime.
Requirements
- Office technologies and software (e.g., Microsoft 365, Adobe PDF, content management systems)
- Basic office equipment and procedures
- Legal and legislative terminology; English grammar, usage, and punctuation
- Legislative process and document-handling tools
- Organization and task prioritization
- Clear, professional communication with staff and public
- Critical thinking and problem solving
- Multitasking and meeting deadlines under pressure
- Proofread and apply office conventions with accuracy
- Learning new procedures and software quickly
- Working collaboratively and maintaining professional relationships
- Exercising sound judgment and maintaining confidentiality
- Asking clarifying questions and using available resources effectively
- Maintaining strong attendance and motivation
- An associate's degree in English or journalism and at least 3 years of experience in an office environment resulting in the knowledge, skills, and abilities required of this position; or a bachelor's degree in business, English, political science, or related college-level coursework. Work experience over 6 years may substitute educational requirements.
Nice To Haves
- Additional experience in photography and graphic design, including proficiency in Adobe InDesign, Photoshop, or Lightroom, is a plus, but is not required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
Associate degree
Number of Employees
101-250 employees
