Administrative Secretary Legislative Assistant III

Milwaukee County Wisconsin•Milwaukee, WI

5d•$21 - $32•Onsite

About The Position

The Legislate Assistant represents elected County Supervisors in their public office, delivers responsive constituent services, and executes administrative responsibilities in a diverse workplace. Provides shared services for the department and district County Board Supervisory offices.

Requirements

High School Diploma/GED and the completion of at least (1) one year of education at an accredited post-secondary school
At least one (1) or more years of experience working in a professional office setting
Reliable transportation needed for in-person work at the County Clerk’s office and occasional in-person district events
Intermediate knowledge of all related computer and software applications, such as Microsoft Office Suite
Basic knowledge of Salesforce, Salesforce Public Sector, Infor, SendGrid, Municode, and Wisconsin State Statutes
Basic knowledge of Legistar/Granicus, County Legislative Information Center, and Legislative Research Center
Strong verbal and written communication skills and the ability to speak effectively before both internal and external groups and the ability to work well with a variety of people at various levels
The ability to maintain confidential and sensitive information
The ability to interpret policy and recommend a course of action
The ability to make decisions of responsibility, involving evaluation of information
Decisions may require development or application of alternatives or precedents
Utilize judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined
The ability to plan and perform work in light of a new or constantly changing environment when problems are presented
The ability to deal with complex factors not easily evaluated
Decisions require considerable judgment, initiative, and ingenuity in areas there is little precedent

Nice To Haves

Bilingual English and Spanish; proficiency in speaking, writing, and reading Spanish
Experience in project management and/or working in government

Responsibilities

Interact with elected officials, community-based organizations and businesses, District neighbors, and the public
Build relationships with County departmental contacts
Read and respond to emails
Answer and return phone calls
Assist walk-in constituents
Retrieve and open mail
Order District office supplies
Create filing systems
Assist with general registrations
Data entry for design requests and County Supervisor travel
Schedule standing committee agenda setting meetings
Secure approvals for file revisions, corrections, and supplemental documents
Relay committee-related changes requested
Act as a liaison to secure timely approval and publication of agendas in compliance with Wisconsin open meeting laws and the Milwaukee County Code of General Ordinances
Assist with monitoring eComments and producing eComment reports
Facilitate the distribution and receipt of Public Comment Cards at standing committee meetings
Add standing committee meetings, County Board meetings, District events, and travel dates to District calendars
Draft written communications, talking points, and initial press releases
Create articles and content for printed and electronic newsletters as well as District-related event posters, flyers, and surveys
Research and compile citation and certificate honoree information to compose the same utilizing templates
Create District-specific spreadsheets, lists, and charts
Log constituent contact information, survey responses, requests for service/information, and attendance at District events
Filter addresses for District mailings
Navigate Geographic Information System software to identify parcel/property information
Research various topics including reports, resolutions, ordinances, laws, and statutes
Provide legislative summary information
Compile and/or print agendas and file packet contents
Set up workspaces
Attend/monitor standing committee meetings
Assemble annual Budget binders
Coordinate town hall meetings, listen-and-learn sessions, community mixers, resource fairs, and District events
Reserve venues and request applicable permits and waivers
Create agendas and itineraries
Coordinate the creation of promotional materials and signage
Canvass neighborhoods with flyers, create sign-in sheets, nametags, and table placards
Set up tables, chairs, and canopy tents
Greet and receive attendees
Fulfill speaking requests on behalf of District offices
Serve as event photographer and assist with County Board presentations
Perform various duties as assigned to ensure success of the department's mission