Legal Support Assistant (On-going Assignment)
About The Position
The New York office of Alston & Bird is accepting applications for the position of Legal Support Assistant. Please note that this position is intended for individuals interested in pursuing a career within the administrative team of a law firm. Candidates that are considering attending law school in the future should apply for a paralegal and/or case assistant role. As a Legal Support Assistant, you will be a critical part of Alston & Bird’s world class professional service staff. You will be part of a team that delivers a high level of customer service, known as Alston & Bird's TOP ECHELON service, supporting our internal and external clients.
Requirements
- Previous experience in a professional work environment.
- Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred.
- A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
- Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
- Strong candidates will offer flexibility to extend their working hours occasionally when required by business need.
- This includes performing a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.
Nice To Haves
- A four-year college degree is preferred.
- General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.
Responsibilities
- Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
- Using Chrome River, process expense reports in a timely manner for reimbursement.
- Assist with entering in attorney time records into the time entry application prior to deadlines.
- Coordinate travel and create detailed itineraries.
- Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
- Assist with drafting and formatting correspondence.
- Process UPS shipping labels.
- Create and quality control mailing projects, labels, nametags.
- Answer incoming calls for lawyers and redirect as needed.
- Handle incoming mail with confidentiality.
- Serve as back-up to Guest Services Specialist.
- Miscellaneous administrative tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1,001-5,000 employees
