Legal Support Assistant

Burr & Forman • Charlotte, NC

29d

About The Position

The Charlotte office of Burr & Forman, LLP, a dynamic, service-oriented law
firm, seeks a full-time Legal Support Assistant to join our growing team. Major
responsibilities include reception, courier and general office assignments
working directly with attorneys and legal staff.

Requirements

• Associate’s degree or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and/or training; or equivalent combination of education and experience.
• Professional appearance and demeanor with commitment to providing exceptional client service.
• Highly organized, detail-oriented, proactive with a desire to take ownership as a contributing member of the team.
• Ability to balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word and Outlook.
• Must have a dependable vehicle, clean driving record, valid driver license, proof of liability insurance, and the ability to walk extensively and to lift up to 35 pounds.

Responsibilities

• Provide reception coverage greeting clients and visitors.
• Schedule and manage conference room reservations and setups. Notify building security of visitors and clients.
• Order catering for practice group meetings, office meetings and monthly celebrations; order flowers and gifts for special occasions.
• Inventory office and kitchen supplies regularly and order/restock as needed.
• Empty recycle boxes at designated times.
• File court documents and perform courier runs to bank, post office, client offices or other law firms.
• Pick up/take mail from or to post office; distribute mail and local hand deliveries within office.
• Prepare outgoing, certified and overnight mail.
• Assist attorneys and other team members with administrative functions, including opening and closing files, preparing routine letters, mailings, spreadsheets, and copying.
• Enter and/or edit time and billing of attorneys and timekeepers.
• Enter and/or edit expenses of office and designated attorneys; organizing receipts and prepare expense reports and request for reimbursement. Reconcile the office credit card in Chrome River.
• Assist with setup/moving of IT and video conferencing equipment.
• Assist with orientation and training setup for new attorneys and staff.
• Other responsibilities as requested.

Benefits

• Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree