Legal Services Coordinator (18-month contract)

The National Police Federation

1d • Remote

About The Position

The Legal Services Coordinator is responsible for supporting the legal team by coordinating administrative tasks to ensure smooth and efficient legal operations.

The National Police Federation (NPF) represents ~20,000 RCMP Members serving across Canada and internationally. We are the largest police union in Canada. The NPF is focused on improving public safety for all Canadians, including our Members by advocating for much-needed investment in the public safety continuum. This includes investments in police resourcing and modern equipment, as well as social programs including health, addiction, and housing supports to enhance safety and livability in the many communities we serve, large and small, across Canada.

Our head office is located in Ottawa but our 70+ staff work remotely across Canada. We stay closely connected through our up-to-date I.T. tools and by working in accordance with our internal values: Inclusion, Innovation, Appreciation, Collaboration, and Trust.

Requirements

• Minimum one year of experience working in a busy legal and/or administrative environment.
• College diploma or certificate in Office Administration, Business Administration, or a related field and experience (minimum 2 years) in office administration or in a related field OR a high school diploma with several years (3-5) of experience in office administration or in a related field.
• Experience working with confidential material.
• Experience managing strict timelines.
• Fluent in both official languages.
• Ability to identify and follow strict deadlines.
• Ability to summarize legal matters to internal lawyers and administrators.
• Ability to draft professional correspondence in both English and French.
• Ability to review and follow legal documents and grasp complex issues.
• Ability to quickly adapt to developing priorities and deadlines
• Highly proficient with Microsoft Office productivity tools.
• High degree of comfort with confidentiality principles.
• Ability to adapt to changing situations, new ideas, and concepts.
• Sound judgement and tact.
• High level of organization and attention to detail.
• Basic problem-solving capabilities.
• Ability to multi-task; take the initiative; be proactive and remain flexible.
• Ability to communicate with a diverse workforce and facilitate successful performance in a team-based environment.
• Project Management skills.
• Travel required at least 4 times per year.
• Ability to pass a pre-employment enhanced criminal record check.

Responsibilities

• Email and calendar management of senior members of team, namely the Manager of Legal Services and General Counsel.
• Review correspondence in relation to the Legal Services department.
• Respond or redirect correspondence appropriately.
• Assist in drafting, reviewing, and organizing legal documents, contracts, and correspondence.
• Schedule / coordinate meetings, prepare agendas, draft/assemble meeting documentation, record meeting minutes, and track action items.
• Draft briefing memos, letters, reports, presentation, and other documents.
• Travel and event coordination.
• Assist with data management.
• Assist with developing and/or maintaining Legal Services tools, SOPs, trackers, and databases.
• Assist with developing and/or maintaining the NPF’s file management systems.
• Assist with organizing and maintaining the shared Legal Services inbox.
• Provide support to NPF staff regarding the use of various systems managed by Legal Services.
• Assist with creating NPF resource documents.
• Assist with the onboarding of new Legal Services employees.
• Act as a software and database administrator as required.
• Perform legal clerical duties such as maintain records, accounts, and file management
• Triage new legal matters/inquiries and ensure proper record keeping.
• Summarize new legal matters/inquiries and redirect them to the appropriate internal stakeholder.
• Proactively provide support to in-house counsel, communicate with key stakeholders in accordance with standard operating procedures (including NPF Members, NPF Staff, NPF Elected Officials, the NPF executive and NPF retained external counsel).
• Liaise with the Finance department to ensure financial integrity of files.
• Proactively identify and monitor applicable deadlines and ensure files/inquiries are actioned in a timely fashion.
• Draft retainer letters and communiques.
• Maintain and optimize the NPF file management systems and ensure all legal matter/inquiry datapoints are captured by the Legal Department’s file trackers.

Benefits

• Competitive compensation package.
• An inclusive, passionate and fun team environment.
• remote work model includes flexibility in completing work hours and a philosophy in promoting a positive work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED