Legal Secretary

Virtual Agent • Jacksonville, FL

328d • $41,000 - $60,000

About The Position

Vaco is hiring for a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity to join a fast-growing law firm and contribute to a dynamic litigation team. The Legal Secretary plays a key role in supporting attorneys by managing information, ensuring confidentiality, and enhancing attorney effectiveness. Responsibilities include assisting with case management, document preparation, scheduling, and maintaining client and attorney confidence. This role requires a high degree of accuracy, strong organizational skills, and attention to detail. The ideal candidate will possess excellent communication skills, the ability to handle multiple tasks, and a commitment to working collaboratively in a fast-paced legal environment.

Requirements

• 2 years of experience in insurance defense litigation preferred.
• Strong familiarity with State and Federal Court e-filing systems.
• Highly organized, detail-oriented, and able to work well under pressure.
• Strong verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Proficient in legal software and Microsoft Office Suite.
• Highly motivated with a cooperative attitude and a commitment to excellence.

Responsibilities

• Transcribe, format, edit, and proofread legal documents, including pleadings and subpoenas.
• Schedule and coordinate court appearances, hearings, depositions, and attorney meetings.
• Prepare and file pleadings with State and Federal Courts via e-filing systems.
• Draft and summarize medical/billing records, depositions, and other case documents.
• Manage cases from inception to completion, meeting all applicable deadlines.
• Assist attorneys in trial and hearing preparation, including legal research and case analysis.
• Maintain confidentiality and ensure professionalism in all client interactions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services