Legal Secretary - Office of Children's Counsel

Pima County•Tucson, AZ

17h•$18 - $25•Onsite

About The Position

The Pima County Office of Children's Counsel is seeking a qualified and dedicated Legal Secretary to join its team of professionals representing juvenile clients in dependency cases. Our Legal Secretaries are an integral part of the defense team who provide administrative and clerical support to two or more attorneys. This position effectively communicates with attorneys, colleagues and clients, is responsible for maintaining case files, filing legal documents with the Courts, preparing correspondence and performing general office tasks. In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal. For more information on the Pima County Public Defense Services Department and the offices in this department, please visit their website at: www.pima.gov/pds.

Requirements

Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
(Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.)
OR: One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment.
(Relevant experience and/or education from an accredited college or university may be substituted.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Do not substitute a resume for your application or write "see resume" on your application.

Responsibilities

Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met
Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys
Reviews materials received, sets up files and initiates paperwork
Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures
Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation
Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports
Prepares motions for continuance, suspension or dismissal through the court system
Coordinates work activities with trial teams and/or divisions
Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required
Communicates with clients or witnesses to obtain or verify legal information for cases
Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information
Reviews, sorts and proofreads legal documents for attorney and/or paralegal
Files and indexes legal documents produced and received in the case files
Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling
Operates a variety of office equipment

Benefits

Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

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