Legal Secretary

Wheeler Trigg Odonnell LLP•Denver, CO

27d•$75,000 - $90,000•Onsite

About The Position

Wheeler Trigg O’Donnell was established in 1998, and currently numbers more than 100 lawyers. The firm represents sophisticated clients in high-stakes civil trials, appeals and related litigation ranging from complex commercial to class actions to multidistrict litigations. Wheeler Trigg O’Donnell lawyers have taken more than 1,300 trials, arbitrations and appeals to verdict, award, or opinion in 45 states and Washington D.C., with exceptional results for our clients. This position supports the Firm’s timekeepers by completing the position’s essential duties and responsibilities and projects as assigned.

Requirements

Exceptional and meticulous attention to detail
Proactive, self-directed, high-energy, and motivated
Efficiently work in a fast-paced environment and meet tight deadlines
Flexibility to learn, follow, and adhere to detailed and complex instructions and guidelines
Working knowledge and understanding of legal pleadings, with the ability to determine their role within a case, and distinguish exhibits and other related documents
Maintain proper organization within the electronic file while adhering to specific naming conventions
Learn and identify key players in cases and understand distribution requirements; accurately and appropriately distribute pleadings and documents following formal guidelines and procedures (internal and external)
Accurately and efficiently manage travel arrangements and related tasks
Availability to work occasional evenings and weekends during trial preparation or similar situations (advance notice provided; overtime compensation after 40 hours)
5+ years of active litigation experience in a law firm
Proficiency with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
Excellent communication skills
Knowledge of legal proceedings and pleadings, as well as legal terms and process of cases
Knowledge and ability to e-file pleadings and documents with the Courts
Proficiency in proper grammar, including strong proofreading skills
Typing speed of at least 65 wpm

Nice To Haves

College degree preferred but not required

Responsibilities

Provide support to billable staff including lawyers and paralegals
Responsible for document handling including drafting and proofreading, with strong attention to detail
Ability to properly finalize and file court pleadings across different e-filing platforms, at both State and Federal levels
Ability to locate and download court documents from State and Federal jurisdictions as requested, ensuring they are saved to the electronic file utilizing specific naming conventions
Communicate effectively and professionally, including email correspondence, with clients, experts, vendors, and internally
Process expert and vendor invoices accurately and timely to ensure prompt payment
Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested.
Monitor and maintain billable staff calendars and assist with scheduling as needed
Photocopying, notebook preparation, and/or scanning, etc. as needed, with an understanding of duties pertaining to trial preparation
Prepare, edit, proofread, and finalize timekeeping entries for team members, and review and proofread billing correspondence, ensuring compliance with billing guidelines and budgets as applicable
Prepare and submit expense requests. May be asked to assist with travel or other related items
Other special duties or projects may be requested depending on billable staff needs