PT Legal Secretary

Hamilton County, Indiana•Noblesville, IN

20h•Onsite

About The Position

The Part-time Legal Secretary for the Prosecuting Attorney provides clerical and legal support to department personnel or Courts as assigned. Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties, continually recognized in various rankings for quality of life. The county aims to provide responsive governmental services, serve the public efficiently, and offer meaningful work with stability and job growth.

Requirements

High school diploma or GED and a minimum of three years of relevant clerical experience, preferably in a legal/court environment.
Possession of or ability to obtain IDACS certification and notary public within specified period.
Working knowledge of basic criminal justice system policies, procedures and legal terminology, and ability to apply such knowledge to a variety of interrelated tasks.
Ability to prepare and process legal documents, type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, telephone/switchboard, fax machine, calculator, transcriber/dictaphone, and copier.
Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, law enforcement and community service agencies, attorneys, crime victims, and/or the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism.
Ability to work alone with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.
Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.
Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to occasionally work extended and/or evening hours.

Responsibilities

Performs various clerical duties as assigned, such as typing a wide variety of documents, often transcribing from dictation, copying/filing/mailing/notarizing documents, delivering/retrieving documents/files to/from other County departments, locating/pulling/organizing/replacing files, entering data on computer, printing lists and reports, and opening/distributing/filing department mail.
Maintains calendar of hearing and trial dates and other appointments for assigned department personnel and for assigned city court.
Answers telephone and greets office visitors, including determining purpose of call/visit, researching/providing information and assistance, answering questions, and directing to appropriate personnel.
Reviews files for required documents, and contacts appropriate agencies/individuals for omitted/ missing items.
Retrieves/prints IDACS reports as needed.
Periodically compiles and prepares statistical reports as assigned.
Periodically processes expungement requests as needed, including pulling files, preparing documents, forwarding Deputy Prosecuting Attorney's opinions to court, and destroying files as ordered.
Destroys other obsolete files according to state requirements as assigned.
Performs related duties as assigned.

Benefits

Medical
Dental
Vision
Life (employee, spouse, children)
Long and short-term Disability
Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries
Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health)
Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness
Sick leave
Bereavement
Holidays (10-13 per year)
Compensatory time
Paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time.
Retirement Benefit Options: Indiana Public Employee Retirement Fund Pension (annuity & pension)
AUL Deferred Compensation Plan
McCready Retirement (Merit staff)