Legal Secretary

HBAConnect • Walnut Creek, CA

2d • Hybrid

About The Position

No relocation/ local talent only / hybrid 2 days per week however they Must work on site 3 days a week at the law firm. Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects

Requirements

• High school diploma or GED
• 7 years of defense trial, litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experiences a must
• Good organization and communication skills
• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm

Responsibilities

• Maintain attorney(s) calendar book and tickler system
• Schedule meetings, experts, attorneys and co-counsel and schedule court appearances
• Review and re-index mail in OnBase for review and action by attorney and calendaring
• Compose correspondence and memos to request or provide information
• Contact clients to obtain desired information as requested by attorneys
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Prepare discovery, pre-trial and trial documents for filing with court
• Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s)
• Provide legal secretarial support on either short- or long-term assignments
• Answer and screen telephone calls
• Transcribe dictation including correspondence relating to litigation
• Assist and provide back up for other secretaries
• Maintain current knowledge of court rules
• Perform additional tasks
• Participate in department and company projects

Benefits

• Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED