Legal Secretary

Wilson Elser•San Diego, CA

2d•$65,000 - $85,000•Hybrid

About The Position

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our San Diego Office. Employees in this role are eligible to work remotely one day per week. The Position We have an extensive practice which includes, but is not limited to, general liability and personal injury matters, premises, and professional liability, as well as product liability claims, among other areas of law.

Requirements

3+ years of litigation experience strongly preferred
This position is not a remote position and will require you to be in office
Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
Must know Microsoft Office Suite (Word, Outlook, Excel)
Experience working with a document management system
Strong interpersonal relationship skills
Excellent organizational skills with the ability to integrate into a fast-paced environment
Ability to prioritize and work independently
Work well under pressure, remain flexible, be proactive, resourceful and efficient
Strong written and verbal communication skills

Responsibilities

Prepare pleadings and discovery documents for filing and service
Prepare court forms such as California Judicial Council Forms for attorney’s review
Schedule depositions with attorneys, clients, witnesses, and court reporters
Schedule conference calls and on-site/off-site meetings
Arrange and coordinate travel arrangements
Calendar depositions, hearings, trials and all associated dates.
Manage Outlook calendar of all appointments, conferences and meetings
Open new matters, run conflict checks for partner’s review, prepare engagement letters
Document management and organization, saving documents and emails to document management system.
Become familiar with court rules and filing procedures
Prepare cover letters for attorney bills
Submit attorneys expense reports
Manage bills for third party vendors, process check requests and follow up with accounting
Excellent spelling, grammar and punctuation