Legal Secretary - Commercial Direct Placement - Greenburg Traurig

Contact Government Services•Los Angeles, CA

5d•$70,000 - $80,000

About The Position

CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.

Requirements

Proficiency with rules for court document filings
Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
Position also requires the ability to work under pressure to meet strict deadlines
Bachelor’s Degree or equivalent experience preferred
Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing

Responsibilities

Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant
Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
Establishes and maintains filing and records, in both hard copy and electronic formats.
Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents
Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff
Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned