Legal Secretary - Temporary

Grand Traverse County Michigan

23h•$21•Onsite

About The Position

Grand Traverse County is committed to providing responsive, effective quality service and strives to be a leader in innovative, effective, collaborative, and sustainable county government. The primary function of this job is to independently provide legal secretarial and confidential litigation support to the Prosecuting Attorney’s office, including gathering and analysis of information requiring subjective judgment within defined parameters. Employees work as part of a team and are responsible for ensuring that the team meets its objectives. This position is temporary with no guaranteed duration. Employees must meet the minimum requirements, conditions of employment, and be able to successfully perform all essential duties and responsibilities with or without reasonable accommodations. The role requires a highly organized individual capable of handling a large caseload and possessing good communication skills for interaction with attorneys and the public. Work involves gathering and analyzing information to determine the best course of action based on general guidelines, requiring judgment to choose alternatives. Errors could lead to serious, short-term consequences, financial impact, reduced public service, and negative citizen reaction.

Requirements

Graduation from High School, or G.E.D.
Three (3) or more years of related legal experience.
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of legal principles and practices.
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones.
Skill in use of personal computer software, including spreadsheet development and word processing.
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance.
Ability to develop, layout and implement clerical procedures and operations from general instructions.
Ability to comprehend, process and apply both verbal and written skills appropriate to the job.
Ability to explain complex policies and processes in layman’s terms.
Ability to accurately organize and maintain paper documents and electronic files.
Ability to maintain the confidentiality of information and professional boundaries.
Able to use County resources effectively and efficiently.
A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job.
Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law.

Responsibilities

Provides litigation support as well as confidential administrative support to attorneys.
Assembles information into proper legal form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, compiles, researches, and analyzes legal information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
Transcribes legal dictation, conferences, and interviews.
Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
Schedules and maintains department calendars and ensures court deadlines are met.
Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machine, scanners, and copiers.
Uses a wide variety of office software such as Microsoft Word, AS-400 and Prosecutor by Karpel for case management.