Legal Secretary

The Florida Bar • Tampa, FL

4d • Onsite

About The Position

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Requirements

• High School Diploma (or its equivalency).
• Three to five years of progressively responsible secretarial/administrative experience.
• Knowledge of correct spelling, punctuation, and grammar
• Knowledge of standard business formats and styles
• Knowledge of Adobe Acrobat
• Knowledge of Legal terminology
• Knowledge of style and format of legal pleadings
• Knowledge of office procedures and practices
• Basic knowledge of computers, printers, copiers, scanners, and postage meter
• Skilled in MS Office (Outlook, Word and Excel)
• Skilled in use of personal computer
• Skilled in basic arithmetic
• Ability to type sixty (60) correct words per minute
• Ability to pay attention to detail
• Ability to type letters, memoranda and pleadings in correct format
• Ability to create ADA compliant forms and documents using Adobe
• Ability to organize and prioritize work
• Ability to communicate effectively and professionally, both verbally and in writing
• Ability to operate well under pressure and in a team atmosphere
• Ability to tactfully manage difficult situations
• Ability to demonstrate initiative in group projects and individual settings
• Ability to consistently provide an excellent service-oriented attitude
• Basic knowledge of computers, printers, copiers, scanners and postage meter.
• Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer.
• Ability to lift 5 to 10 lbs.

Responsibilities

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Handles public records request in GOVQA.
• Answers telephone and makes case notes in the case management system regarding call.
• Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.
• Receives and scans incoming mail into the case management system.
• Prepares outgoing mail.
• Other duties as assigned.
• Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Benefits

• excellent benefits package including employer paid pension contribution
• Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED