Legal Secretary IV (Litigation Division)

City Of Atlanta • Atlanta, GA

405d • $46,491 - $55,811

About The Position

The Legal Secretary IV position within the Litigation Division of the City of Atlanta is responsible for providing comprehensive administrative support to attorneys and legal staff. This role involves managing case files, coordinating schedules, and ensuring the efficient operation of the legal office. The Legal Secretary will handle various tasks including document management, communication with clients, and assisting with legal research, all while maintaining a high level of professionalism and confidentiality.

Requirements

• Proficiency in Microsoft PowerPoint.
• Experience in legal secretarial work or a related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Excellent communication skills, both written and verbal.

Nice To Haves

• Experience with legal document management systems.
• Familiarity with court procedures and filing requirements.
• Basic knowledge of legal terminology and processes.

Responsibilities

• Creates or sets-up standard file folders for new cases.
• Creates, updates, indexes and manages court documents, pleadings, motions, transactional documents, and correspondence.
• Answers general phone calls, inquiries, and requests, and routes to the appropriate party.
• Coordinates and assists deputy with payroll processing documentation for attorneys and support staff employees (Kronos).
• Performs general and advanced secretarial work including case file management and use of appropriate software and technical equipment.
• Manages conference room schedules.
• Manages and monitors copy rooms.
• Files legal documents (printed and electronic) with the courts.
• Provides coverage for front desk/receptionist area as needed.
• Handles mail pick-up, sorting, and distribution as needed.
• Schedules meetings and depositions.
• Coordinates business-related travel and assists with submitting reimbursement requests and/or performing reconciliations.
• Coordinates with the Legal Operations team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud.
• Operates equipment and software for conference room meetings to include video conferences, phone conferences, webinars, etc.
• Provides basic technical assistance and training to team members for commonly used technical devices and software (phone, computer, printer, other).
• Escorts guests and clients on visits throughout the legal suite.
• Operates the Department of Law's Document Management System with proficiency and provides training on the system to staff as needed.
• Independently completes initial drafts of documents (pleadings, letters, memorandum, transactional documents, etc.).
• Actively manages the court calendars and case deadlines for assigned division.
• Administers the Department of Law's procedures regarding process of service.
• Drafts agendas for team, client, and division meetings.
• Provides training to staff on general office procedures related to team needs.
• Designs (creates) and maintains an effective filing system.
• Specifically directs clients and the public to the appropriate areas within the City.
• Develops initial PowerPoint presentations on behalf of principals.
• Assists with managing the record retention and destruction process for the assigned practice area in collaboration with the City Attorney Group.
• May be tasked with supervising or guiding the work product of less experienced staff.
• Conducts basic legal research.
• Prepares drafts for attorney review and approval.
• Other duties as may be assigned.

Benefits

• Full-time employment with a competitive salary range.
• Opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed