Legal Practice Specialist
About The Position
Kilpatrick, a large international law firm, is seeking a legal practice specialist for our Intellectual Property Department in our Denver office. This position will be part of our team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients. At Kilpatrick we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, and commitment to the community. As a member of a legal practice support team, the Legal Practice Specialist is responsible for providing support to multiple timekeepers including Managing Partner, Partners, Counsel, Associates, and Team Attorneys. This position both coordinates and provides advanced administrative support requiring in-depth knowledge of legal practice processes. The Legal Practice Specialist is also expected to provide support as needed to other teams and attorneys when the need arises. This position works very closely with other Legal Practice Specialists and Legal Practice Coordinators in order to provide enhanced legal administrative support coverage and to balance the tasks and assignments among the team members.
Requirements
- Minimum of two (2) years’ experience in an intellectual property legal support role
- Knowledge of U.S. and PCT patent rules and procedures
- Knowledge of Financial Services applications, such as time entry and legal billing programs
- Strong knowledge of Microsoft Office Suite; ability to work with a variety of software and quickly learn new programs
Nice To Haves
- Experience with Post-Grant proceedings before the Patent Trial and Appeal Board
- Bachelor’s degree preferred, or equivalent experience that demonstrates the ability to perform the duties of the position
- Prior experience in a law firm or professional services environment
Responsibilities
- Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers
- Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake and Finance
- Provide quality control and deadline management
- Assist other support members on the team to complete timekeeper requests
- Create, revise, format and edit documents, briefs and correspondence to requested specifications
- Proofread and redline documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
- Manage mailings, client contacts and update appropriate databases
- Prepare reports, tables and Excel documents as requested
- Prepare PowerPoint presentations as requested
- Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents
- Assist attorneys with various billing task and processes; such as time entry and edits, review and/or editing proformas, gathering appropriate documentation for inclusion in final invoice to clients
- Assist with calendar coordination as needed; including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
- Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
- Process expense reimbursements and credit card statement reconciliations in accounting system
- Manage paper and electronic files, including set up, maintenance and organization, in compliance with set policies and procedures
- Update and locate files and appropriate documentation, correspondence and emails in a timely manner
- Prepare binders and hard copy materials as requested
- Open new clients and matters following New Business Intake and Records Departments' procedures as needed
- Prepare conflict of interest forms
- Assist timekeepers with Marketing and Business Development functions
- Process closing of matters and transmittal of physical files to Records Center for retention
- Other duties as assigned
Benefits
- multi-faceted health benefit package including medical, dental, and vision
- life insurance
- short term disability plans
- retirement plans
- holidays
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
