Legal Practice Specialist - Employment Litigation

MWE•Los Angeles, CA

1d•Onsite

About The Position

McDermott Will & Schulte is a leading global law firm with over 1,750 lawyers and 1,400 business professionals, recognized as a top workplace by various publications and certified by Great Place to Work. The firm fosters a culture of excellence, collaboration, and community, prioritizing warmth, authenticity, and diverse perspectives. They support employee well-being through comprehensive benefits focusing on physical, emotional, mental, and financial health, alongside work-life balance. The Legal Practice Specialist performs administrative support for assigned attorneys within the designated Practice Group, requiring substantive knowledge of Litigation, including managing databases, filing in various jurisdictions, and assisting Paralegals with trial preparation. This position operates under general supervision.

Requirements

At least three (3) years of related work experience
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
Substantive knowledge and understanding of Litigation including managing databases, filing in various jurisdictions, and working with Paralegals in preparation for trials
Solutions oriented
Excellent analytical, organizational and communication skills
Strong written and verbal communication skills
Ability to work under tight deadlines and prioritize responsibilities

Nice To Haves

Bachelor’s degree is preferred
Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred

Responsibilities

Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner
Organize and maintain attorney client lists, contacts, and calendars; maintain contact information and activities with clients and prospective clients in our CRM system
Manage client intake process, including generating client conflict inquiries, opening new matters and preparing engagement letters
Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors
Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines
Proactively manage monthly client billings by reviewing and editing prebills; liase with billing department to ensure client billings guidelines are followed and bills are sent timely
Oversee attorney expense reports and vendor invoices through to completion to include, ensuring complete documentation is provided, prompt submission, and necessary follow-up
Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System
Effectively leverage time by delegating administrative tasks to support team
Assist with secretarial overflow as needed