Temporary Legal Practice Assistant (6+ months)

Buchanan Ingersoll-Rooney•Newark, NJ

2d•$32 - $42

About The Position

Temporary - Legal Practice Assistant (6+ months) Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We currently have an opportunity for a Practice Assistant in our Newark, NJ office to work with attorneys in our Biotechnology and FDA practice area. Please apply if you have a strong Litigation skillset and/or experience with Healthcare Litigation. Please no MedMal or Personal Injury.

Requirements

A minimum of 2 years’ experience as a litigation practice assistant (legal secretary).
Excellent time management and interpersonal communication skills a must.
Strong attention to detail, initiative, and follow-through.
Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

Nice To Haves

Experience in Healthcare Litigation, especially in FDA or Biotechnology industries, a strong preference.

Responsibilities

Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
Prepare and format pleadings, discovery, and other litigation documents.
Organize, Bates stamp, index, and maintain electronic and paper case files; track deadlines; and ensure compliance with local and federal court rules (including ECF, E-Portal).
Set up Collabspaces for clients to upload documents in NetDocs.
Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
Calendar deadlines and schedule mediations, arbitrations, client meetings, etc.
Manage busy attorney schedules.
Coordinate travel arrangements through corporate travel companion, Navan.
Prepare and submit expense reports.
Assist with billing, attorneys’ time and Proforma review through 3E.
Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
Other related duties, as assigned.