Legal Personnel & Attorney Recruiting Assistant

Venable LLP•Washington, DC

2d•$60,000 - $65,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to Legal Personnel and Attorney Recruiting. That’s why we’re looking for a Legal Personnel and Recruiting Assistant to provide comprehensive administrative support to the firm’s legal personnel and recruiting functions. The ideal candidate will be responsible for...

Requirements

A minimum of one year of relevant experience.
Working knowledge of Microsoft Word, Outlook, Excel, and Zoom
Ability to communicate effectively both verbally and in writing, including the ability to compose, edit, and proofread routine business correspondence.
Responsiveness and attention to detail.
Self-motivated, able to work effectively under deadlines, and able to prioritize different work streams and competing tasks.
Ability to provide excellent client service; acting as an ambassador to internal external clients, and interact with individuals at all levels of the organization.
Ability to exercise discretion and independent judgment in the performance of routine responsibilities.
Bachelor’s degree or equivalent experience.
Able to collaborate, solve problems, and troubleshoot.
Requires strong organizational skills, including ability to maintain tracking for all stages of candidate and employee lifecycle.

Nice To Haves

Familiarity with viRecruit preferred but not required.
Familiarity with Flo Recruit and/or Symplicity preferred, but not required.

Responsibilities

Coordinating the background check process for the firm’s incoming lawyers and legal professionals.
Creating and distributing notifications for arrivals, departures, leaves of absence, compensation or schedule changes, and other changes of status for legal personnel.
Maintaining and tracking required information in the personnel database, employee files, and other records to ensure accuracy and confidentiality of same; Compiling data and assisting in responding to external surveys and other firmwide data requests.
Processing reimbursements and vendor invoices for payment; Coordinating benevolence gifts and memorial donations.
Responding to attorney inquiries and directing them to appropriate firm resources.
Assisting with administrative aspects of lateral associate, counsel, and partner hiring.
Posting job openings on the firm website, LinkedIn, and other relevant job boards; Identifying and sourcing candidates for multiple openings.
Maintaining accurate and up-to-date viRecruit files on each applicant; Processing resumes, correspondence, and feedback for all candidate stages.
Assisting with law student recruiting efforts, including outreach, on-campus interview programs, callback interviews, and the offer process.
Creating and maintaining tracking documents and viRecruit candidate files.
Developing and maintaining relationships with law school career services offices and student organizations at key schools; Representing the firm at student engagement programs.
Processing check requests, reimbursement requests, and sponsorship forms for recruiting events and outreach activities.
Assisting with the planning, coordination, and execution of the Summer Associate Program including social events and attorney lunches.
Soliciting and collecting mid- and end-of-summer evaluations and assisting in preparing review materials.
Providing back-up support for work assignment tracking and evaluation processes.
Coordinating with the firmwide recruiting team to ensure a consistent and cohesive summer associate experience across offices.