Legal Operations Specialist

NewsBreak•Mountain View, CA

About The Position

Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech. Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we're proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale. Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence. If you’re inspired to dream big, innovate fast, and make a difference, we’d love to hear from you! For more information, visit www.newsbreak.com/about

Requirements

2–5+ years of experience in a legal operations, paralegal, or similar role in a law firm or in-house legal department.
Strong organizational skills with excellent attention to detail.
Comfortable working with legal systems and technology (CLM experience strongly preferred).
Sound judgment in following playbooks and recognizing when issues need to be escalated.
Strong communication and interpersonal skills; able to work effectively with legal and non-legal stakeholders.
Proactive, adaptable, and comfortable operating in a fast-changing environment.

Nice To Haves

Experience with contract lifecycle management platforms (e.g., Ironclad or similar).
Experience helping build or improve legal processes in a growing company.
Exposure to technology or startup environments.
Familiarity with basic corporate governance or IP administrative processes.

Responsibilities

Report directly to the General Counsel and serve as a core member of the legal operations function, supporting a growing in-house legal team.
Own and manage the contracts lifecycle through the company’s CLM system, including intake, workflow routing, execution, storage, and reporting.
Support the legal team in scaling contract processes by administering standard templates, playbooks, and exception workflows, escalating issues to attorneys as needed.
Act as the primary administrator for legal tools and systems (e.g., CLM, e-signature, document management), ensuring data accuracy and process efficiency.
Assist with corporate governance and entity maintenance, including organization of records and support for board-related documentation.
Coordinate with outside counsel (including IP and litigation counsel) on administrative matters, billing, and document management.
Partner with legal team members to build and continuously improve legal infrastructure, including policies, processes, and internal guidelines.
Support reporting and metrics for the legal team, such as contract turnaround times, exception rates, and workload tracking.
Collaborate cross-functionally with business teams to improve legal workflows and reduce friction