Legal Operations Paralegal

Del Monte Foods•Coral Gables, FL

22d

About The Position

The Legal Operations Paralegal plays a crucial role in supporting the Senior Vice President of General Counsel and Corporate Secretary as well as local and global legal team members. This individual will coordinate strategic departmental initiatives and operational management of the legal department, ensuring efficiency, cost-effectiveness, and alignment with business objectives. This role is critical in optimizing workflows, managing legal technology, controlling outside counsel spend, and supporting the department s strategic goals. The ideal candidate will have a strong understanding of legal operations, project management, and process improvement within a global corporate environment.

Requirements

Bachelor s degree required in Business Administration/ Legal Studies/ Operations Management/ Office Management or a related field.
7 - 10 years of work experience in office management or administrative leadership, preferably in a legal department/ legal office/ working with General Counsel or other C-Suite team members.
Proven experience in managing teams, financial budgets, and office operations.
Experience with legal documentation, compliance requirements, and confidentiality protocols.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
Strong knowledge of document management systems, scheduling tools, and project management software.
Ability to troubleshoot basic IT issues and coordinate with technical support teams.
Exceptional organizational and multitasking skills with keen attention to detail.
Strong communication skills, both verbal and written, with the ability to interact effectively across all levels of the organization.
Problem-solving mindset with the ability to anticipate challenges and implement proactive solutions.
Ability to handle sensitive information with a high level of discretion and professionalism.
Leadership skills to mentor, supervise, and inspire administrative and support staff.

Nice To Haves

Preferably with experience on financial reporting, budgeting, and expense tracking tools.
Preferably with experience working in a global/ international/ public company.

Responsibilities

Oversee and manage the daily operations of the Legal Department, ensuring efficiency and compliance with organizational standards.
Manages all aspects of Board preparations, focusing but not limited to filings, travel arrangements, and the organization of board materials and documentation.
Develop and oversee the legal department s budget, ensuring accurate monthly accruals, expense tracking, and preparation of financial reports, while providing insights into yearly budget spend and forecasts for the incoming year.
Manages external counsel spend including billing software program, invoicing, RFP program, and communication with external and internal stakeholders.
Implements and manages essential legal operations programs, including but not limited to Contract Management System and Ai Legal Systems.
Supervise and provide guidance to administrative staff, including paralegals, legal assistants, and other team members.
Coordinate and monitor the implementation of administrative services such as document management, corporate governance, trade compliance tracking, and reporting.
Develop, implement, and refine processes to improve workflow efficiency and resource allocation.
Manage attorney schedules, coordinate internal and external meetings, and ensure seamless communication between departments and external stakeholders.
Ensure compliance with legal and organizational policies across all departmental activities and processes.
Maintain accurate and organized physical and electronic records, ensuring compliance with confidentiality and data retention policies.
Serve as the point of contact for internal departments and external vendors, managing relationships and contracts effectively, including managing outside counsel spend, invoice tracking, and payment processing.
Manage ligation filings including wages of garnishment, receives service of process, and coordinates ligation matters with In-House counsel.
Facilitate the onboarding, training, and integration of new staff members, ensuring they are equipped to meet departmental goals.
Manage procurement, inventory, and maintenance of supplies, tools, and equipment essential to department operations.
Oversee special projects, including software upgrades, office relocations, and process improvements.
Collaborate with IT to ensure proper functionality of department-specific software and troubleshooting issues promptly.
Prepare reports, presentations, and correspondence for department leadership and executives.
Monitor and analyze workflow trends to recommend operational adjustments and enhance productivity.
Support attorneys with document preparation, research coordination, and deadline management as needed.
Enforce and maintain high standards of confidentiality, professionalism, and discretion within the department.