Legal Operations Coordinator

Triumph Financial, Inc.•Dallas, TX

23h

About The Position

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That’s why we’re looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better. Position Summary: The Legal Operations Coordinator provides comprehensive administrative, operational, and program support to the Legal Department. This role is responsible for managing litigation-related processes, maintaining critical compliance programs, coordinating corporate governance activities, and supporting attorneys with contracts, regulatory filings, and special projects. The ideal candidate is detail‑oriented, highly organized, able to manage multiple priorities, and comfortable working with sensitive and confidential information.

Requirements

2–4 years of legal assistant, paralegal, or compliance experience (financial services experience preferred).
Background in litigation-related work.
Experience supporting in-house legal departments or law firms.
Experience with HighQ, Diligent, or other legal technology platforms.
Notary Public Commission (or willingness to obtain).
Medallion certification eligible (training provided).
Experience supporting corporate governance or bank/regulatory filings.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to handle highly confidential information.
Familiarity with legal terminology and basic contracts.
Proficiency with Microsoft Office Suite and document management systems.
Regular, predictable attendance is required.

Nice To Haves

Bachelor’s Degree or Paralegal Certificate preferred.

Responsibilities

Manage service of process for litigation, subpoenas, and garnishments.
Track and maintain logs for litigation matters, subpoenas, and garnishment requests.
Coordinate with internal departments to identify the parties responsible for document production and verify accuracy of all materials received.
Monitor and manage the Legal Inbox, responding to branch inquiries and routing items appropriately.
Serve as HighQ program administrator, supporting matter management and site maintenance.
Assist with special projects such as exams, audits, and regulatory requests.
Maintain and update contract and lease repositories, including tracking deadlines and status reporting.
Draft contracts and legal documents such as procurement NDAs.
Prepare assignment letters, contract extension letters, and termination letters.
Manage notary program intake, account setup, and employee turnover tracking.
Administer renewal monitoring and notary training programs.
Respond to notary-related questions and manage the notary inbox.
Maintain intranet pages and program documentation.
Complete required certification to perform Medallion signature guarantee functions.
Onboard new Medallion users and manage ongoing user support.
Monitor stamp issuance, distribution, destruction, and tracking compliance.
Support user and branch inquiries.
Maintain intranet content and records.
Diligent board portal administration.
Provide technical support and troubleshooting.
Assist with board meeting preparation and content upload.
Coordinate TruPS certification requests with internal stakeholders.
Prepare and mail executed forms to external contacts.
Prepare secretary certificates.
Maintain certificate and resolution repository.
Maintain designated person listing and send communications as needed.
Support general insider trading inquiries.
Process mail intake for Legal Department.
Assist with preparation of the FR Y‑6 Annual Report of Holding Companies.
Gather required documentation, complete forms, and coordinate with internal teams.