Legal Operations Analyst - Onsite Position

Northeast Georgia Health System•Gainesville, GA

48d•Onsite

About The Position

The primary responsibility of this position is under the supervision and direction of Senior Legal Counsel, perform contract management program administrative tasks and duties to ensure compliance with NGHS policies and regulatory and accreditation standards and requirements associated with contract management. Primary duties of this position include providing initial contract review for select types of contracts for Legal Counsel; performing contract management system administration tasks in accordance with standard work and best practices; providing assistance to contract management system users and tracking such requests to identify areas of opportunity for user training or system improvements; serving as a system administrator for contract management system and Docusign; and developing and running any system reports as requested by Legal Counsel or NGHS leadership.

Requirements

Bachelors Degree
Two (2) years of experience in contract administration or contract management.
Meticulous attention to detail
Ability to maintain organized system of physical and digital records
Ability to implement and consistently follow detailed standard work
Ability to function independently in performing work tasks and assignments
Excellent written and verbal communication skills with a focus on excellent customer service
Positive can-do attitude with a high level of professionalism
Knowledgeable about basic contractual elements
Skilled in multi-tasking in a dynamic environment
Knowledgeable and comfortable with continuous process improvement and change management principles
Extensive knowledge of contract management system with the ability to create and run various reports and quickly locate documents or other information requested by supervisor, Legal Counsel, or NGHS leadership

Responsibilities

Serves as primary day-to-day system administrator for contract management system and DocuSign system, performing all routine system admin tasks in accordance with pre-established standard work and best practices.
Tracks all user assistance to capture metrics to inform team of trends and areas of opportunity for platform improvements, user training, or workflow structure.
Escalate contract management platform or DocuSign system issues to applicable vendor contact and tracking all applicable Help Desk tickets.
Developing and running any contract management platform or DocuSign system reports as requested by Legal Counsel or other NGHS leadership.
As delegated by Legal Operations Administrator or Legal Counsel, perform basic initial contract review for Legal Counsel in accordance with checklists and standard work developed by Legal Counsel.
Serves as the quality control and gatekeeper for contracts and agreements throughout NGHS, including assurances for the presence of Business Associates Agreements and supporting documents as appropriate.
Support Legal Counsel and perform tasks as assigned by Senior Legal Counsel.
Serve as primary system administrator for DocuSign.
Serve as a system administrator for contract management system.
Serve as back-up in contract routing and tracking functions for Legal Counsel.
Serve as back-up administrator for legal matter management/ billing platform and assist with basic system administration tasks in the system as requested.
Develop and run standard and ad hoc reports within DocuSign and contract management systems, synthesize reports in tables, charts, and/or narrative format as requested by Legal Counsel or other NGHS leadership.
Provide and track user assistance in both contract management and DocuSign platforms.
Attends relevant meetings as necessary.