Administrative Assistant
Meta•Philadelphia, PA
•$19 - $19•Onsite
About The Position
Provides operational support within a legal office environment, primarily focused on mail, copy, and fax services. This role requires handling high-volume document production, operating office equipment, and managing sensitive and time-critical materials with a high level of accuracy and professionalism. Reports to a Site Supervisor or Site Manager.
Responsibilities
- Operate high-volume copiers, scanners, and mail/fax processing equipment
- Perform copying, binding, finishing, QC checks, and document scanning tasks
- Sort, distribute, and process incoming/outgoing mail, packages, and faxes; apply postage
- Ship and receive materials; verify packing slips and maintain shipping/receiving procedures
- Maintain and troubleshoot equipment (clear jams, monitor quality, report issues)
- Handle confidential legal documents with accuracy and urgency
- Maintain logs for billing, meter readings, service requests, and inventory
- Use MS Office, email, and document/image handling software
- Perform file conversion, naming, OCR, formatting, and FTP transfers
- Manage Table of Contents (TOC) for electronic files
- Maintain supplies and ensure copier areas are clean and stocked
- Coordinate service calls and respond to customer inquiries on job status
- Deliver completed jobs within and between office locations
- Support filing, archiving, and document purging tasks
- Assist with off-site project coordination when required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
