Legal HR Assistant

McAllister Towing•New York, NY

21h

About The Position

McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian Buckley McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast. McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service. McAllister Towing is seeking highly motivated individuals to apply as a Legal/HR Assistant.

Requirements

Bachelor’s degree
5 years satisfactory, full-time secretarial or administrative experience, at least two years of which must have been in a legal administrative or paralegal capacity.
Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
Detailed oriented with strong organizational and time management skills
Exceptional written communication skills; ability to write clearly and concisely.
Strong interpersonal skills. Motivated and innovative. Ability to work independently and with a team.
Requires a high degree of independent judgment and discretion
Strong problem-solving skills.
Ability to handle multiple priorities and meet deadlines
Ability to work in a sedentary office environment using standard computer equipment and applications, and other typical office equipment and communications devices

Nice To Haves

Paralegal experience a plus

Responsibilities

Assists the VP/General Counsel with researching and gathering data and preparing reports related to assignments for the President and senior management. This includes maintaining appropriate records, performing confidential, administrative functions and preparing correspondence and other legal and HR documents.
Manages VP/General Counsel schedule, contact list, travel arrangements; coordinates meetings/events and activities; takes notes during meetings
Prepares correspondence on behalf of VP/General Counsel; edits, coordinates and types extremely important, complex and/or confidential material.
Paralegal duties such as drafting simple documents and letters, proofreading and running compare writes, redlines, track changes. Filing, scanning, and recordkeeping.
Establishes, organizes and maintains confidential files and keeps legal and HR staff informed of pending matters and appointments.
Serves as liaison to legal and HR staff; conveys information and instructions from the VP/General Counsel.
Create audio-visual presentations, organizational charts, and other special projects as necessary.
Monitors multiple assignments assigned to legal and HR staff by the VP/General Counsel.
Exercises judgment on prioritizing messages, meetings and incoming requests.
Ensures the smooth functioning of office systems and provides general office support.
Assists in carrying out various human resources programs, policies and procedures.
Performs other duties and special projects as assigned.