Legal Executive Assistant
About The Position
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.
Requirements
- Bachelor's Degree
- 5-10 years of administrative legal experience working within a litigation practice.
- Comprehensive knowledge of the litigation practice, including e-filing in local and state courts; federal filing experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
- Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
- Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
- Multi-task and manage priorities effectively
- Discretion when dealing with confidential matters
- Exceptional follow-up and follow-through skills
- Available to work overtime as needed
- This position will require physical presence in Proskauer’s offices on a regular basis (at least 4x per week, or more, if it becomes the policy of the Firm or as business needs require).
Responsibilities
- Support lawyers in the Firm’s legal departments, as a part of legal support team model
- Assist attorneys in the litigation department in all phases of litigation including, motion practice, discovery, trial and post-trial
- Assist with accurately editing and formatting of documents/pleadings, including motions and supporting memoranda, subpoenas, deposition notices, discovery requests and responses, affidavits, answers and agreements
- Preparing and processing electronic filings in federal and state court
- Assist in all phases of pre-trial activities including preparation of witness binders, organizing trial exhibits and coordinating depositions
- Maintain and organize the case files
- Monitor docket calendar and coordinate service of filings
- Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel arrangements
- Coordinate attorney travel schedules, transportation, and accommodations
- Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
- Build client relationships by courteously communicating with clients and co-workers
- Work as part of a secretarial team and provide assistance to attorneys
- Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
- Demonstrate the highest level of confidentiality with client and attorney information
- Prepare expense reports via Chrome River system and submit as appropriate
- Enter attorney time and review entries in Intapp
- Liaise with Client Operations team for Partner billing matters
- Prepare correspondence, client materials, and presentation materials
- Other projects and duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
