Legal Docketing Coordinator

Kahana & Feld LLP•New York, NY

1d•Hybrid

About The Position

The Legal Docketing Coordinator will be responsible for supporting the firm’s legal team by maintaining an organized, efficient, and secure filing system and for managing court calendars, scheduling hearings and trials, preparing court documents, and assisting in court proceedings.

Requirements

3+ years law firm experience in litigation is preferred.
Extensive understanding of litigation calendaring rules.
Familiarity with online databases and resources.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
Attention to detail and accuracy in calendaring and file organization.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
Proficient in the use of New York State Unified Court System including NYSCEF and ECourts.
Proficient in use of PACER and the federal Judiciary’s Case Management/Electronic Case Files (CM/ECF) system.

Nice To Haves

Familiarity with Milana and NetDocs is a plus.

Responsibilities

Responsible for the accurate filing, organizing, and retrieving of legal documents and files, ensuring they are accessible to the attorneys, paralegals, and other staff when needed.
Maintain digital and hardcopy filing systems; evaluate documents for proper categorization.
Sort, classify, and file, records, files, and legal documents using the established file naming convention and folder organization.
Save and rename all incoming documents.
Handle sensitive and confidential information securely and in compliance with firm policies and applicable regulations.
Retrieve requested documents from various court systems; distribute to case teams as needed.
Review documents for accuracy and completeness.
Improve filing systems and design forms and templates for data entry.
Discard documents when required and in accordance with firm procedures.
Update and create filing, organizational, and storage systems for data and documents.
Calendar court hearings and other proceedings including web links (Teams and Zoom).
Prepare and distribute reminders to attorneys regarding upcoming hearings.
Prepare and distribute case calendar reports to case teams.
Create and update case information in the firm’s docket system (currently Law ToolBox, with a migration to Milana).
Assist with the migration to Milana, including set-up, and training.
Maintain an accurate calendar of all scheduled events including statutory deadlines, court hearings, mediations, depositions, site inspections, etc.
Confirm and manually calculate filing deadlines pursuant to local, state and federal rules.
Inform all parties of any changes to the court schedule promptly.
Attend calendar meetings.
Perform other duties as assigned.