Legal Claims Assistant

Heniff Transportation Systems•Oak Brook, IL

74d•$45,000 - $55,000•Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Legal / Claims Assistant – is responsible for performing administrative tasks that support the claims and legal departments. Additionally, to organize and track administrative and legal functions pertaining to risk retention and legal matters pertaining to insurance and litigation.

Requirements

Some college
Previous office skills in a related field
Excellent communication skills and follow through, oral and written; proven analytical abilities; ability to take directions, focus on tasks to completion, manage time, multi-tasks, as well as a demonstrated ability to assess office needs and see office tasks through to completion.
Ability to read, write and speak English proficiently
While performing the duties of this job, the employee is regularly required to speak and/or listen.
May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel, or crouch as needed.
Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Ability to operate in a constant state of alertness and safe manner.

Nice To Haves

Experience in the trucking or logistics industries, a plus.
Background in bookkeeping
Familiarity with office procedures

Responsibilities

Communicating with driver executives, managers, witnesses, court personnel, retained and opposing law firms, as well as other parties.
Scheduling depositions, site inspections, hearings, closings and claims control docket.
Support staff attorneys with file maintenance digital tickler system and calendar organization.
Organizing and tracking files for important transactions or case documents, including, but not limited to, pleadings and voluminous discovery documents, in addition to creating and maintaining a case-management database.
Conducting routine discovery response for outside control.
Maintain incident files in concert with the Risk Retention Department.
Assist in the planning and execution of office events. (lunches, giveaways, holiday events, corporate meetings)
Insurance claim organizing and monitoring on insurance portal
Special projects and role expansion as the needs arise.