V107- Legal Billing Assistant
About The Position
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: We are looking for a Legal Billing Assistant to join our Finance team. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and values accuracy and professionalism in client interactions. You will play a vital role in managing billing processes, preparing invoices, and maintaining client financial records, all while ensuring clear and respectful communication with clients about their account status. The right candidate will be detail-oriented, proactive, and collaborative, with the ability to balance independent tasks and teamwork. This position offers the opportunity to contribute meaningfully to the financial health of the organization while supporting both Business and Litigation teams.
Requirements
- 2-3 years of experience in a Billing position
- Location: Florida
- Proficiency with invoicing and billing software
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with communication platforms such as Zoom and Slack
- Detail-oriented
- Strong organizational skills
- Excellent written and verbal communication in English and Spanish
- Ability to multitask and prioritize effectively
- Self-motivated and proactive
- Team player with collaborative mindset
- Adaptable to changing priorities
- Problem-solving skills
- Time management expertise
- Professional demeanor
Responsibilities
- Support finance teammates with pending tasks when they are unavailable
- Attend weekly Finance department meetings and firmwide meetings
- Provide client financial status and Trust balances to legal team as needed
- Update payments received daily on Financial Dashboard
- Prepare and revise pre-bills; upload time entries for invoicing software
- Manage cost requests from legal teams by contacting clients and notifying teams upon payment
- Implement client credits and adjustments; move funds between matters when applicable
- Prepare invoices and email statements to clients
- Conduct client calls with professionalism and maintain logs for each call
- Collaborate with Finance Chair and team to stay current with client changes and preferences
- Generate and distribute weekly client aging reports for Business and Litigation teams
- Draft and send balance reminder emails for outstanding balances
- Maintain master file of all client contact attempts
- Prepare daily collection calls list to follow up on aging balances and account replenishments
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
