Legal Assistant

Bradley Arant Boult Cummings LLP • Tampa, FL

9d • Onsite

About The Position

Join a dynamic legal team where your contributions truly matter. As a Legal Assistant, you’ll play a key role in supporting attorneys by delivering high-quality administrative and secretarial assistance. This position involves a mix of specialized tasks and collaborative efforts across our Tampa office and other Bradley locations. You’ll primarily support a group of attorneys while also providing backup assistance as needed.

Requirements

• High School Diploma required; Bachelor’s degree preferred
• Prior legal assistant experience required; 5 years min preferred
• Solid understanding of legal terminology, documents, and transactional law processes
• Advanced proficiency in MS Word, Outlook, Excel, and document management systems
• Excellent verbal and written communication skills
• High attention to detail and strong organizational abilities
• Ability to thrive under pressure in a fast-paced environment
• Skilled in multitasking and meeting tight deadlines
• Strong client service orientation and team collaboration skills
• Demonstrated initiative, flexibility, and resilience
• Self-motivated with the ability to work independently
• Physical activity may be required depending on tasks

Nice To Haves

• Strong preference for candidates with transactional law experience
• Experience with NetDocs and e-Filing systems strongly preferred
• Quick adaptability to new software tools

Responsibilities

• Deliver exceptional service to both internal and external clients
• Draft routine correspondence, memoranda, and legal documents such as contracts, agreements, amendments, and other transactional materials
• Professionally handle incoming calls, relay messages, and manage communications related to legal matters
• Expertly manage outgoing communications including faxes, mail, FedEx packages, and interoffice correspondence
• File documents accurately—both electronically and in hard copy—ensuring compliance with jurisdictional requirements
• Proactively anticipate attorney needs to enhance efficiency (e.g., drafting correspondence and transactional documents in advance)
• Proofread all documents meticulously for accuracy and completeness before distribution or filing
• Prepare and submit client intake forms with precision
• Organize and maintain files and records for transactional matters
• Monitor progress of ongoing matters and follow up to meet deadlines
• Use standard naming conventions when scanning, emailing, and saving documents in the document management system
• Update contact records in Outlook and firm databases
• Request pre-bills and statements, prepare them for signature, and distribute accordingly
• Track client deadlines and calendar appointments regularly
• Coordinate logistics for meetings, closings, client engagements, and attorney travel
• Support CLE compliance, presentations, training programs, and other non-billable activities
• Develop expertise in tasks specific to your assigned practice group, including drafting correspondence, spreadsheets, reports, and transactional documents
• Provide support to both legal and non-legal personnel as needed
• Serve as a Notary Public when applicable
• Perform other duties as assigned

Benefits

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED