Legal Assistant

Kovitz Shifrin Nesbit•Indianapolis, IN

20d•$27•Onsite

About The Position

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an experienced full-time Legal Assistant for our Indianapolis office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment. The general business hours are 8:30am to 4:30pm, Monday through Friday. This is a non-exempt, in-office position with no remote work available. The starting hourly rate for this position is $27.47, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

Requirements

Minimum of 3 years of administrative experience required
3+ years of practical experience as a legal assistant preferred
Project management experience is a plus
Ability to focus on tasks at hand despite busy environment
Excellent communication skills, both verbal and written
Able to work in a fast-paced environment with challenging tasks and daily deadlines
Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams)
Must be able to type greater than 50 wpm with greater than 90% accuracy
Must have strong organizational and interpersonal skills
Must be comfortable working independently yet be a team player
Attention to detail and proofreading skills required
Experience with LexisNexis preferred, but not required
Prolonged periods of stationary work at a desk and computer
Prolonged periods of standing
Occasional lifting and moving of items weighing up to 50 pounds

Nice To Haves

3+ years of practical experience as a legal assistant preferred
Project management experience is a plus
Experience with LexisNexis preferred, but not required

Responsibilities

Coordinate appointments, phone conferences, and meetings, including all correspondence
Assist attorneys with calendar management
Manage legal documentation and correspondence, including the mailing/shipping necessary
Prepare New Client Intake Forms
Prepare New Client Packets (including Engagement Letters and Retainer Agreements)
Assist with client marketing events
Assist with billing entries
Prepare letters and correspondence to clients and third parties
Profile document management database with all relevant documents, emails, etc.
Organize and maintain client documentation in physical and electronic format
E-Recording of Association documents
E-File court documents in various Indiana courts
Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail
Implement and improve upon administrative processes for more efficient workflow
Provide status updates to the legal team
Any other duties as assigned