CA Corp Legal Assistant

Olen Properties•Newport Beach, CA

10h•$80,000 - $95,000•Onsite

About The Position

For over 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Olen leases and manages a mixture of Class A office buildings and light industrial properties. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 50+ residential communities and operates in eight states. Please visit www.Olen.com for more information. Our culture is one of teamwork, determination, integrity, and pride for our properties. If you feel these values are a match, we’d like to invite you to be a part of our story. LEGAL ASSISTANT In-House Legal Department Who We’re Looking For You thrive in an environment where the work is real, the stakes matter, and the team around you is equally invested. You don’t need to be micromanaged, rather you take ownership of projects, stay ahead of deadlines, and take genuine pride in work that’s done right. If you’re looking for a place where your expertise is respected, your contributions are visible and acknowledged, and a healthy work-life balance, then you’ve found the right place. You’re not just checking boxes — you’re someone who finds satisfaction in mastering a process, supporting a team well, and seeing a case through. You communicate proactively, you’re punctual and dependable, and you bring a steady, positive energy that makes the people around you better. What You’ll Do You’ll be a core member of an in-house legal team, providing substantive support across litigation, pre-litigation, and business transactions. This is a hands-on role with substantial variety. No two weeks are exactly the same. Litigation & Case Management Draft and file pleadings, and manage responses to basic discovery Maintain litigation tracking systems that capture case status, deadlines, service of process, settlement posture, and key hearing dates ensuring attorneys and business stakeholders are always in the loop Monitor, communicate, and confirm all filing deadlines are accurately docketed Arrange depositions and prepare supporting materials Manage legal mail, service of process, and document organization including familiarity with Adobe Pro, redacting and Bates numbering Other tasks as assigned Collaboration & Communication Draft business correspondence and engage professionally with opposing counsel and outside parties Serve as a trusted point of contact across various departments,a genuine collaborator for the legal team who builds honest, productive relationships with stakeholders at every level Partner cross-functionally on special projects and broader legal department initiatives

Requirements

3+ years of litigation legal assistant experience, ideally with exposure to business, real estate, landlord-tenant, and post-judgment collection matters
Solid working knowledge of civil procedure in state court and demonstrated proficiency with e-filing systems
Command of MS Word, Excel, Outlook, Adobe, and Westlaw
Exceptional written communication — precise, professional, and polished
The organizational instincts to juggle competing priorities without dropping the ball
A collaborative mindset and the flexibility to adapt as priorities shift

Nice To Haves

Notary license preferred
A college degree or equivalent experience is preferred

Responsibilities

Draft and file pleadings, and manage responses to basic discovery
Maintain litigation tracking systems that capture case status, deadlines, service of process, settlement posture, and key hearing dates ensuring attorneys and business stakeholders are always in the loop
Monitor, communicate, and confirm all filing deadlines are accurately docketed
Arrange depositions and prepare supporting materials
Manage legal mail, service of process, and document organization including familiarity with Adobe Pro, redacting and Bates numbering
Other tasks as assigned
Draft business correspondence and engage professionally with opposing counsel and outside parties
Serve as a trusted point of contact across various departments,a genuine collaborator for the legal team who builds honest, productive relationships with stakeholders at every level
Partner cross-functionally on special projects and broader legal department initiatives