Legal Assistant

Taylor Day•Jacksonville, FL

4d•Onsite

About The Position

Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time and in-office Legal Assistant to a Partner and associate. Primary Duties and Responsibilities for Litigation Legal Assistant to Shareholder Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc. Opens new matters in internal software. Provides follow up with clients to ensure all claim materials have been received. Knows client procedures and ensures compliance by the firm in general communications with clients as necessary. Answers/directs phone calls. Reviews all outgoing correspondence from attorney for grammar and layout consistency. Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary. Assists attorney with preparing draft pleadings and discovery. Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary. Receives mail, scans into internal software and disperses to appropriate parties. Drafts cover letters and other correspondence as directed. Handles all outgoing mail needs of attorney. Ensures both interoffice and external communication is appropriately documented in system software. Provides copies of all pleadings and correspondence to clients. Assist billing department with processing of firm invoices. Processes third-party invoices according to firm guidelines. Operates basic office support functions, such as scanning, printing, faxing, etc. Performs other duties as necessary.

Requirements

Must be proficient in Microsoft Word, Excel and Outlook
Strong organization and communication skills.
Meticulous attention to detail.
Dependable with a respect to confidentiality and policies.
Typing skills.

Nice To Haves

having a working knowledge of ProLaw is a plus

Responsibilities

Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.
Opens new matters in internal software.
Provides follow up with clients to ensure all claim materials have been received.
Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.
Answers/directs phone calls.
Reviews all outgoing correspondence from attorney for grammar and layout consistency.
Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
Assists attorney with preparing draft pleadings and discovery.
Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
Receives mail, scans into internal software and disperses to appropriate parties.
Drafts cover letters and other correspondence as directed.
Handles all outgoing mail needs of attorney.
Ensures both interoffice and external communication is appropriately documented in system software.
Provides copies of all pleadings and correspondence to clients.
Assist billing department with processing of firm invoices.
Processes third-party invoices according to firm guidelines.
Operates basic office support functions, such as scanning, printing, faxing, etc.
Performs other duties as necessary.