LEGAL ASSISTANT

McAfee & Taft • Tulsa, OK

24d • Onsite

About The Position

Under moderate supervision, the Legal Assistant position will provide mid-to-high level administrative support to designated attorneys, paralegals and to the Firm. As a member of a professional support staff team, this position will also promote and maintain the good will and reputation of the Firm and maintain the highest level of professional conduct and confidentiality. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Assist in the preparation, organization, and management of case files for product liability litigation, including discovery responses, motions, pleadings, and trial preparation. Monitor and manage litigation calendars, including court deadlines, hearings, depositions, and internal meetings Proofread and edit legal documents for accuracy, grammar, and formatting. Assist in the assembly and filing of legal documents in federal and state courts (electronic and paper filings) Perform general administrative duties including scheduling, travel arrangements, expense reports, and invoice processing. Maintain confidentiality of sensitive legal and corporate information. Support department-wide projects and initiatives as assigned Provide end-to-end litigation support to in-house counsel and/or outside counsel in managing a high volume of complex products liability cases, including multidistrict litigation (MDL), class actions, and individual claims. Supervisory Responsibilities: This job has no supervisory responsibilities.

Requirements

• Integrity/Ethics - Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
• Communication - Communicates well both verbally and in writing, shares information and ideas with others, has good listening skills.
• Interpersonal Skills - Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback, and handles constructive criticism.
• Quality - Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Sense of Urgency - Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines.
• High School Diploma is required.
• An equivalent combination of education and experience is required.
• Minimum of 3 years administrative support experience required
• Skilled with MS Office Suite and other office products.
• Excellent written and oral communication skills (comprehension & expression).
• Strong command of the English language, including excellent spelling, grammar, punctuation, form and style.
• Detail-oriented and ability to create, compose, proof and edit correspondence.
• Knowledge of legal terminology and procedures and maintain confidentiality of records and information.

Nice To Haves

• Associates or Bachelor’s Degree is preferred.
• 5+ years in administrative support preferred.

Responsibilities

• Assist in the preparation, organization, and management of case files for product liability litigation, including discovery responses, motions, pleadings, and trial preparation.
• Monitor and manage litigation calendars, including court deadlines, hearings, depositions, and internal meetings
• Proofread and edit legal documents for accuracy, grammar, and formatting.
• Assist in the assembly and filing of legal documents in federal and state courts (electronic and paper filings)
• Perform general administrative duties including scheduling, travel arrangements, expense reports, and invoice processing.
• Maintain confidentiality of sensitive legal and corporate information.
• Support department-wide projects and initiatives as assigned
• Provide end-to-end litigation support to in-house counsel and/or outside counsel in managing a high volume of complex products liability cases, including multidistrict litigation (MDL), class actions, and individual claims.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED