Legal Assistant

City of Philadelphia•Philadelphia, PA

2h•Onsite

About The Position

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. The City of Philadelphia Law Department serves as general counsel to the entire City government, providing legal advice to all City officials, employees, departments, agencies, boards, and commissions. Its civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. The Department employs over 290 attorneys and 130 professional staff, aiming to support seamless operations, reduce legal liability, and address threats to the quality of life for Philadelphia taxpayers. The Law Department fosters an environment where staff are empowered to reach their full potential, collaborate with clients, and see their work tangibly impact the city. The Corporate and Tax Group, which includes the Commercial Law Unit, handles a diverse workload of transactional matters, ranging from small purchases to multi-million-dollar projects and municipal securities transactions. The Commercial Law Unit is seeking a Legal Assistant to support attorneys on transactional matters. This role involves overseeing electronic and paper file management, drafting and reviewing contracts, facilitating agreement execution, drafting correspondence and form agreements, and enhancing the unit's overall workflow and productivity. Additionally, the Legal Assistant will provide legal research and contracting support to the Office of Transportation and Infrastructure Systems (OTIS).

Requirements

Ability to maintain large volumes of documents and data utilizing databases such as SharePoint
Ability to write and speak persuasively
Ability to work with multiple City Departments
Excellent organizational and time management skills
Effective and professional oral and written communication
Ability to work independently and think proactively
Ability to manage and prioritize numerous assignments
Computer skills required/desired for the position include: MS Office (Word, Excel, Outlook, SharePoint One Drive, PowerPoint)
Computer skills required/desired for the position include: Google Drive (Docs, Sheets, Slides, Forms)
Computer skills required/desired for the position include: Spreadsheets (Excel, Google Sheets)
Minimum Education Required: College degree
Must be a city of Philadelphia resident within six months of hire

Nice To Haves

A degree in paralegal studies from an ABA approved program
Experience with contract drafting or management
Knowledge of legal concepts such as attorney-client privilege and relevance

Responsibilities

Draft and review professional service contracts and ensure the corresponding General Provisions, contract exhibits, and applicable waiver information are appropriately incorporated
Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits
Utilize the City's Automated Contract Information System (ACIS) to manage the workflow of professional services contracts
Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign
Communicate with attorneys, City stakeholders, subject matter experts, and vendors on contracting matters
Support City Departments, in particular, OTIS with legal research, contract review and drafting, and other projects as needed
Participate in meetings to support City Departments and attorneys in recording, organizing, and distributing relevant documents and meeting minutes
Organize and file correspondence, documents, and other papers for transactions as requested by the Unit’s attorneys
Send requests for information to relevant City agencies and following up to meet deadlines
Update contract and solicitation documents as needed
Compile and maintain records of transactions handled by attorneys in the Commercial Law Unit and other Units
Compile weekly and quarterly reports as needed
Support attorneys and other legal assistants as needed

Benefits

Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
The City offers its employees 8 weeks of paid parental leave.
Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan.
Employees receive paid vacation, sick leave, and holidays.
Generous retirement savings options are available.
As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.
Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!