Legal Assistant – Labor and Employment Unit

City of Philadelphia • Philadelphia, PA

6d

About The Position

The Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Legal Assistant communicates on a daily basis with members of the public, attorneys, judges, and department heads. The Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met.

Requirements

• Ability to maintain large volumes of documents and data utilizing databases such as Sharepoint
• Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude
• Excellent time management and organizational skills
• Excellent written and oral communication
• Ability to work in a demanding and fast-paced setting
• Ability to work productively on one’s own, and collaboratively
• Knowledge of legal concepts such as attorney-client privilege and relevance
• The ideal candidate will possess a bachelor’s degree or paralegal certificate and/or experience as an administrative assistant with specific experience with supporting the work of litigation attorneys.

Nice To Haves

• Knowledge of City procedures is a plus

Responsibilities

• Compile the quarterly report
• Compile daily/weekly reports as needed for the Chief, the Chief’s chain of command, discovery and Right To Know Requests
• Input data into case management system regarding all matters handled by the unit
• Assist in preparing witnesses for hearings and requesting discovery
• Coordinate appearance of court reporters and technology providers
• Prepare court notices, subpoenas for documents and witnesses, trial exhibits
• Schedule Independent Medical/Psychological Examinations, depositions
• Follow up on action items
• Liaise with client departments, including Police Labor Relations and Mayor’s Office of Labor Relations, and opposing counsel to achieve the above
• Set up all new cases files, typically for Arbitration and PLRB matters
• Maintain attorney and group calendars for all hearings
• Copy, scan, fax and hand-deliver documents
• Redact sensitive information from discoverable documents
• Preserve electronic copies of documents all grievances/ULP packages received from MOLR (grievance demand, notification of hearing date, arbitrator resume/arb letter (if one exists)
• Duties as the Senior Legal Assistant and Chief require
• Assisting attorneys with the logistics of case management, document preparation and trial.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees