Legal Assistant

Columbia Bank • Eugene, OR

8d • $25 - $35 • Onsite

About The Position

About the Role: At the direction of senior internal counsel, provide administrative support to the internal Legal Department team. Support Associates with legal matters by identifying internal and external resources Serve as internal point of contact for outside counsel, facilitating timely and efficient communication between Associates and counsel Assist with administering and maintaining e-billing and legal operations software and serve as a point of contact to internal and external users Assist with monitoring and researching activity associated with active and threatened litigation and litigants Administer and maintain legal hold records associated with active and threatened litigation Provide assistance with compiling and organizing responsive documentation to subpoenas and production requests issued in active litigation Prepare engagement letters for execution by outside counsel Draft legal documents, correspondence and pleadings at the direction of counsel Prepare pleadings for filing and process service Receive and timely process Legal Department invoicing and prepare internal expense reporting Assist with administering and maintaining Legal Department documentation to ensure compliance with relevant retention policies Provide miscellaneous administrative support to internal counsel and paralegals Provide assistance as needed and available to the Assistant Corporate Secretary on governance related matters Other duties and projects that arise from matters referred to the Legal Department Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned. About You: Associates Degree preferred 4+ years of experience providing administrative support to in-house or private practice paralegals and attorneys required. Providing administrative support with an emphasis on matters generally involving financial institutions and corporate governance preferred. Providing administrative support for litigation filed in state and/or federal court preferred. Ability to appropriately prioritize competing interests and complete tasks with minimal supervision Ability to handle disgruntled clients and stressful situations in a professional manner Familiarity with banking regulations, policies, procedures, products and services Familiarity with federal and state court rules, forms, procedures and the electronic filing system Strong organizational skills Proficient with Microsoft Office Proficient with Legal Tracker or similar ebilling and legal operations software Ability to occasionally travel to other bank offices, court hearings and outside counsel offices Valid driver’s license Occasional travel may be required The pay range for this role is $25.00 - $35.00. The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process. Primary Location: Ability to work fully onsite at posted location(s). 111 West 7th Avenue 3rd Floor Eugene OR 97401 Our Benefits: We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly. Our Commitment to Diversity: Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [email protected]. To Staffing and Recruiting Agencies: Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team. At Columbia Bank, we’re redefining what it means to bank and to build a career. As the West’s premier banking experience, we combine the strength and scale of a leading financial institution with the heart and mindset of a community bank. With more than 350 locations across eight states, we deliver relationship-based service backed by regional expertise and resources that help families and businesses thrive. Our culture is built on Do RIGHT, which means: Relationships: We create authentic connections with customers, colleagues, and communities. Impact: Every role here makes a meaningful difference in people’s lives and local economies. Growth: We invest in your success with career development, mentorship, and learning opportunities. Heart: We care deeply about doing what’s best for our customers and each other. Trust: Integrity and transparency guide everything we do. Why work for Columbia Bank? A strong, stable financial foundation with over $67 billion in assets and a diverse portfolio that supports flexibility and opportunity. A culture of belonging and purpose, where your ideas matter and your work has impact. Competitive benefits and flexibility designed to help you thrive personally and professionally. Community engagement that matters, from supporting local businesses to empowering youth through financial literacy initiatives. Ready to Do RIGHT for your career, your community, and your future? Explore opportunities and join Columbia Bank today.

Requirements

• 4+ years of experience providing administrative support to in-house or private practice paralegals and attorneys required.
• Ability to appropriately prioritize competing interests and complete tasks with minimal supervision
• Ability to handle disgruntled clients and stressful situations in a professional manner
• Familiarity with banking regulations, policies, procedures, products and services
• Familiarity with federal and state court rules, forms, procedures and the electronic filing system
• Strong organizational skills
• Proficient with Microsoft Office
• Proficient with Legal Tracker or similar ebilling and legal operations software
• Ability to occasionally travel to other bank offices, court hearings and outside counsel offices
• Valid driver’s license
• Occasional travel may be required

Nice To Haves

• Associates Degree preferred
• Providing administrative support with an emphasis on matters generally involving financial institutions and corporate governance preferred.
• Providing administrative support for litigation filed in state and/or federal court preferred.

Responsibilities

• Provide administrative support to the internal Legal Department team.
• Support Associates with legal matters by identifying internal and external resources
• Serve as internal point of contact for outside counsel, facilitating timely and efficient communication between Associates and counsel
• Assist with administering and maintaining e-billing and legal operations software and serve as a point of contact to internal and external users
• Assist with monitoring and researching activity associated with active and threatened litigation and litigants
• Administer and maintain legal hold records associated with active and threatened litigation
• Provide assistance with compiling and organizing responsive documentation to subpoenas and production requests issued in active litigation
• Prepare engagement letters for execution by outside counsel
• Draft legal documents, correspondence and pleadings at the direction of counsel
• Prepare pleadings for filing and process service
• Receive and timely process Legal Department invoicing and prepare internal expense reporting
• Assist with administering and maintaining Legal Department documentation to ensure compliance with relevant retention policies
• Provide miscellaneous administrative support to internal counsel and paralegals
• Provide assistance as needed and available to the Assistant Corporate Secretary on governance related matters
• Other duties and projects that arise from matters referred to the Legal Department
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training.
• Keeps up to date on regulation changes.
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
• Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
• May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
• Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• Embraces our vision to become “Business Bank of Choice”
• May perform other duties as assigned.

Benefits

• We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.
• We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays.
• Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree