State Attorney'S Office, 3Rd Circuit- Legal Assistant I - 21000642

State of Florida•Live Oak, FL

1d•Onsite

About The Position

This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; transcribing; scanning; providing information to the public; data input; and preparing appropriate legal documents and correspondence.

Requirements

Dependable and routine in-office attendance during regularly scheduled business hours.
Ability to focus and pay attention to detail.
Ability to read and comprehend.
Efficient keyboard skills.
Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
Ability to operate the telephone system and respond to calls promptly and professionally.
Review and promptly respond to all electronic messaging.
Perform quality work within deadlines.
Ability to operate a computer and other office machinery.
Ability to follow rules, regulations, policies, and procedures.
Work effectively as a team contributor as well as independently.
Comply with all Public Records statutes and policies.
Travel as required.
Ability to lift up to 25 lbs.
Ability to work approved overtime, as required.

Responsibilities

Updates case management system and notes.
Prepare Legal Documents.
Responsible for all administrative activities as required.
Accompany assistant state attorney to court and assist as required.
Coordinate meetings, depositions and or court appearances including space, time, place, and notify all participants.
Assist victims and witnesses, as needed.
Maintain calendars.
Research and prepare reports as necessary.
Receive, scan, and distribute incoming mail.
Receive and process Law Enforcement electronic media.
Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
Update the case management system and assist with data collection and reports.
Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested.
Generate subpoenas and update case management system from returns.
Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
Secure supplemental case information.
Bilingual employees will assist in translations as needed.
Notarize documents as needed.
Perform all duties as required.