Legal Assistant-Estate Planning & Practice Support

Menden Freiman LLP•Atlanta, GA

15d•Onsite

About The Position

MendenFreiman, LLP is seeking a Legal Assistant who shares our compassion for clients and our commitment to delivering uncompromising, high-quality legal services. The ideal candidate is a bright, motivated individual who values meaningful professional challenges and relationships built on trust. We are looking for a detail-oriented and dependable Legal Assistant to join our Estate Planning Practice Group. This onsite role is best suited for a highly organized, proactive professional who is comfortable handling sensitive legal and financial information while contributing to a collaborative, service-oriented environment. This position is designed to support the delivery of consistent, high-quality client service across the firm’s foundational estate planning practice and to reinforce the firm’s standards for quality, consistency, and accountability in client service. On a day-to-day basis, works under the direction of attorneys and other members of the practice group to whom they are assigned. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance, performing complex and specialized secretarial and clerical tasks, and collaborating with other team members. This position also works in close coordination with the Senior Executive Legal & Operations Assistant for the Trust & Estates and Private Wealth Practice Group and supports her responsibilities on behalf of the practice group and, as needed, the firm. This role supports multiple attorneys as primary assignments and also provides back-up administrative assistance to other members of the Estate Planning Practice Group as needed. Attorney assignments may evolve over time based on practice needs, and the role is structured to provide flexibility in coverage and workload balancing across the practice group. This role includes intentional cross-training and designated back-up responsibility for core estate planning coordination functions to ensure continuity of workflow and uninterrupted client service. This role is well-suited for candidates who value professionalism, collaboration, and contributing to a consistently high standard of client service.

Requirements

In-office attendance required
Strong attention to detail, initiative, and a positive, professional attitude, with the ability to exercise sound judgment in managing priorities and client-facing tasks
Knowledge of legal terminology, documents, and legal processes
Proficiency in Microsoft Office Suite and related software tools
3+ years of legal administrative experience preferred

Responsibilities

Provide administrative and legal support to assigned attorneys and practice group
Provide direct support to Senior Executive Legal & Operations Assistant for the Practice Group , including assisting with practice-level coordination, workflow management, and other assigned responsibilities
Prepare and distribute engagement letters, schedule meetings, and maintain calendar for attorneys
Assist with client inquiries and provide basic information in a professional manner consistent with the firm’s standards for responsiveness, professionalism, and client service
Track follow-ups and maintain timely, organized client communication
Prepare, process, and coordinate outgoing mail and correspondence
Perform accurate data entry and maintain up-to-date client and matter records in accordance with firm procedures and quality control standards
Handle general office and clerical duties, including scanning, filing, copying, and document organization
Answer and route incoming phone calls to the appropriate personnel
Prepare conference rooms for meetings, including Smartboard and video-conferencing setup
Provide back-up support to the Estate Planning Coordinator and Receptionist as needed, including cross-training in estate planning intake, document execution coordination, and related workflow processes, to ensure continuity of service and adherence to practice standards