Legal Practice Assistant

McGuireWoods LLP•Richmond, VA

4h•Hybrid

About The Position

McGuireWoods LLP has an opening for a Litigation Practice Assistant in our Richmond, VA office. The ideal candidate will have a strong background in supporting a high-profile, complex litigation practice. They will have experience successfully managing a high volume of time-sensitive tasks, possesses strong attention to detail, maintains efficient and accurate organizational skills and effectively communicates with firm stakeholders at all levels. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Requirements

3+ years of litigation assistant experience.
Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.
Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof reading skills desired.
Excellent planning and organizational skills.
Ability to work under pressure and handle multiple tasks simultaneously.
Possess a high degree of flexibility and ability to adapt to changing needs.

Nice To Haves

Experience in a legal environment preferred.

Responsibilities

Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.
Responding to general client inquires, which may be billable or non-billable, and meeting client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to file, photocopying, etc.).
Assisting with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters).
Maintaining an organized system for physical files including intake, retention, retrieval, and transfer of records.
Prepare, edit and format legal document shells and correspondence. Generate document comparison reports.
Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
Make travel arrangements as required.
Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
Manage attorney calendars, email traffic, phone calls, and mail.