Legal Assistant - Commercial Law Unit

City of Philadelphia•Philadelphia, PA

16h•Onsite

About The Position

The Commercial Law Unit of the Law Department is seeking to fill a Legal Assistant role. This position will support attorneys working on transactional matters by overseeing electronic and paper file management, drafting and reviewing contracts, facilitating the process of executing agreements, drafting correspondence and form agreements, and aiding the overall workflow and productivity of the unit. Additionally, the Legal Assistant will support the Office of Transportation and Infrastructure Systems (OTIS) in legal research and contracting matters. The City of Philadelphia Law Department serves as general counsel to the entire City government, providing legal advice to all City officials, employees, departments, agencies, boards, and commissions. The Commercial Law Unit is the City’s corporate general counsel, handling a diverse workload of transactional matters ranging from small order purchases, to medium sized contracts, to multi-million-dollar projects, to municipal securities transactions in the hundreds of millions. The City of Philadelphia offers boundless opportunities to make an impact, valuing inclusion, integrity, innovation, empowerment, and hard work.

Requirements

Ability to maintain large volumes of documents and data utilizing databases such as SharePoint
Ability to write and speak persuasively
Ability to work with multiple City Departments
Excellent organizational and time management skills
Effective and professional oral and written communication
Ability to work independently and think proactively
Ability to manage and prioritize numerous assignments
Computer skills including MS Office (Word, Excel, Outlook, SharePoint One Drive, PowerPoint)
Computer skills including Google Drive (Docs, Sheets, Slides, Forms)
Computer skills including Spreadsheets (Excel, Google Sheets)
Knowledge of legal concepts such as attorney-client privilege and relevance

Nice To Haves

A degree in paralegal studies from an ABA approved program
Experience with contract drafting or management

Responsibilities

Draft and review professional service contracts and ensure the corresponding General Provisions, contract exhibits, and applicable waiver information are appropriately incorporated
Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits
Utilize the City's Automated Contract Information System (ACIS) to manage the workflow of professional services contracts
Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign
Communicate with attorneys, City stakeholders, subject matter experts, and vendors on contracting matters
Support City Departments, in particular, OTIS with legal research, contract review and drafting, and other projects as needed
Participate in meetings to support City Departments and attorneys in recording, organizing, and distributing relevant documents and meeting minutes
Organize and file correspondence, documents, and other papers for transactions as requested by the Unit’s attorneys
Send requests for information to relevant City agencies and following up to meet deadlines
Update contract and solicitation documents as needed
Compile and maintain records of transactions handled by attorneys in the Commercial Law Unit and other Units
Compile weekly and quarterly reports as needed
Support attorneys and other legal assistants as needed

Benefits

Comprehensive health care and benefits
Vibrant work environment
Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program
8 weeks of paid parental leave
Comprehensive health coverage for employees and their eligible dependents
Wellness program offers eligibility into the discounted medical plan
Paid vacation
Sick leave
Paid holidays
Generous retirement savings options
Eligibility to participate in the Public Service Loan Forgiveness program
Tuition discounts and scholarships with over a dozen esteemed colleges and universities (10% to 40% savings, extending to spouse and dependents in some cases)