Legal Assistant - Civil Litigation - Float

SMITH FREED & EBERHARD PC • Portland, OR

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About The Position

Join The Dynamic Team at SFE – Where Law Meets Passion and Purpose

At Smith Freed Eberhard, we do more than just practice law – we set new standards in legal excellence. Specializing in civil defense work, our Portland office is currently seeking an experienced legal assistant/project assistant-float to join the team. This position provides support to the legal assistants, project assistants, teams, and firm. If you enjoy working on a variety of tasks and can juggle multiple tasks while maintaining a professional demeanor, this is the position for you!

Requirements

• A minimum of three years’ experience as a legal assistant
• Working knowledge of litigation process and experience with court and agency rules including filing requirements, and experience e-filing in applicable counties in Oregon. Knowledge of Washington is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to prioritize tasks and work efficiently under strict deadlines
• Discretion and professionalism when handling confidential information
• Ability to work independently as well as part of a team
• Flexibility to adapt to changing priorities and deadlines

Responsibilities

• Coverage for Legal Assistant’s Desk during time-off and/or overflow:
• Manage and organize case files, including electronic documents and physical files
• Draft and proofread legal documents such as pleadings, discovery requests, and responses
• Communicate with clients, opposing counsel, and court personnel in a professional manner
• Manage calendars and schedules for court appearances, deadlines, and meetings
• File court documents both electronically and in document form with the ability to determine and follow any local or judge specific requirements related to same
• Prepare hard copy documents for deposition or trial preparation
• Proactively review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or internal accounting
• Knowledge of client-specific billing and general guidelines and restrictions, and consistently apply those guidelines to ensure cost-effective practices
• Time entry for Partners
• Perform conflict checks
• Answer phones
• Greet clients and vendors
• Create case binders
• Assist HR with special projects
• Set up and clean conference rooms
• Clean and organize throughout the office
• Deliver documents to the court when necessary
• Assist with loading data and images into electronic databases
• Analyze document data and code documents in standardized method
• Process incoming and outgoing mail – scanning and uploading into electronic system, complete certified mails
• Review, analyze, and manipulate documents for PDF production
• Prepare and maintain detailed indices of documents, depositions, and exhibits
• Invoices – scan and upload into electronic database

Benefits

• Employer paid Health, Dental, Life and Vision Insurance
• Voluntary FSA, STD, LTD, Additional Life Insurance, 401k (with Employer matching), and Pet Insurance.
• Mass transit and parking reimbursement assistance
• Casual office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed