Legal and Vendor Governance Support Administrator (Hybrid)

The Bank of Missouri•Perryville, MO

24d•Hybrid

About The Position

The Legal and Vendor Governance Support Administrator coordinates the daily operations and administrative functions of the Bank’s Legal Department, ensuring accuracy, efficiency, and compliance in all activities. Provides direct support to the General Counsel in delivering legal services to the Bank, including preparing and maintaining legal documents, managing records, monitoring contractual and regulatory obligations, and facilitating communication between internal departments and external counsel. Plays a key role in supporting risk management efforts and safeguarding the Bank’s legal and business interests. This is a hybrid role that requires the ability to work at a BOM location as needed.

Requirements

Associates Degree in Business Administration, Paralegal Certificate, or 2+ years' legal experience
Excellent written communication skills
Ability to multi-task and prioritize with multiple ongoing projects
Exceptional organizational skills and attention to detail

Responsibilities

Provide coordination of legal department administration and procedures, prepares General Counsel expense reports and compiles receipts.
Provide highly responsible and complex assistance to The Bank's General Counsel.
Maintain legal departmental files and ensures compliance with records management procedures, including destruction of files as appropriate.
Filing regulatory applications and tracking status of applications.
Assists in preparation and filing of corporate legal documents with courts and government agencies.
Prepare and drafts legal documents, including deeds, contracts, affidavits, statements, releases, and court documents as well as real estate leases from approved templates and reviews real estate closing documents, communicating with real estate brokers, loan officers and loan personnel and title companies to coordinate and facilitate closings and receipt and review of loan closing documents.
Prepare professional correspondence including memos, letters, and mailings and composes and prepares confidential correspondence, reports, and other complex documents.
Attending and taking notes at meetings and assisting attorneys in collecting legal and factual records.
Compile work steps and organizational department interaction for collection, foreclosure, executions and legal process service and prepares written work instructions and checklists.
Obtain due diligence materials such as corporate certificates of good standing, corporate articles and bylaws, real estate and title information and securities filings.
Communicating with opposing counsel and other parties, clients, judicial administrative staff and vendors by telephone, email and written correspondence.
Maintain attorney's daily calendars and may be responsible for scheduling attorney time, preparing board of director's reports, tracking bankruptcy filings and maintain the monthly bankruptcy filing report to Community Bank Presidents.
Creates and maintains database and spreadsheet files for outside legal counsel expense, collection activity files, board litigation reports, bankruptcy filings, loan charge offs and internal revenue service filings of 1099A and C.
Receive all bankruptcy filings and keep matrix updated.
Retrieves and prepares bankruptcy claim information, loan balances, and collateral documents and directs bankruptcy counsel on seeking claim filing, reaffirmation, or loan repayment terms. This task requires coordinating with loan officers and other bank personnel as well as outside counsel and General Counsel to ensure properly filed and tracked claims, reaffirmation agreements and other bankruptcy document filings.
Receive all foreclosure requests from Chief Credit Officer and keep matrix updated.
Retains outside counsel. Reviews and gathers loan documents to send to outside counsel with our retainer letter. This task requires coordinating with loan officers, outside counsel and other bank personnel as well as General Counsel and our title company.
Review all documents from outside counsel prior to signing by General Counsel or other bank authorized signers.
Prepares deficiency letter to borrower(s) after sale, if applicable.
Maintain imaging of documents using Synergy Capture.
Order supplies for a designated area of the Bank.
Obtain approval for all legal invoices by General Counsel, code with correct category, track legal expense and submit for payment.
Conduct research on file history in preparation for client meetings or in response to auditors and legal inquiries.
Screen incoming calls and correspondence and responds independently when possible.
Maintain favorable customer relations including internal customers and various departments that interact with the legal department.
Review monthly charge off accounts and aid in collection of same; compiles and prepares file information for submission to outside counsel for foreclosures, collection and deficiency lawsuits, determining and computing the deficiency amounts and the interest and other costs subject to collection
Undertake ad hoc projects to support the more efficient operation of the office.
This position, under the direction of the Legal Assistant is responsible for the effective implementation of the organization's compliance and ethics program for an assigned substantial area of the business or for an assigned series of complex business processes.
Tracks various legal activities and expenditures and prepares reports of the data for review by General Counsel and Board of Directors.
Cross-trained in various areas/duties of the Legal Department.
Handles incoming mail, email, and faxes that may not be a core customer and send to Contract Services.
Maintain required insurance records and related documentation in compliance with contractual obligations for the branch property owner.