Manager, Governance & Legal Operations

Howard Energy•San Antonio, TX

About The Position

The Manager, Governance & Legal Operations supports the governance, communication, and recordkeeping activities of Howard Energy Partners’ Board of Directors and the boards of its joint venture entities. This position ensures the accurate, timely, and confidential preparation of board materials, the smooth coordination of meetings and approvals, and the consistent maintenance of corporate records. The role also encompasses a broad range of legal operational responsibilities, including initiatives related to legal technology, workflow design, vendor management, budgeting processes, and department-wide process improvement.

Requirements

Exceptional professionalism, discretion, and judgment in interactions with executives, directors, and external partners.
Ability to interact effectively with senior executives, board members, and joint venture partners.
Excellent written and verbal communication skills.
Strong organizational and project management abilities with attention to detail and deadlines.
Ability to anticipate needs, manage multiple priorities, and coordinate across departments.
Proactive, resourceful, and able to work independently with minimal supervision.
Strong interpersonal skills and the ability to build credibility with senior leadership.
Commitment to integrity, accuracy, and continuous improvement.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Bachelor’s degree required, degree in business administration, finance, or related field preferred
Minimum 5 years of professional experience in corporate administration, legal support, or governance coordination preferred
Experience in supporting executive-level meetings or multi-entity governance structures is strongly preferred

Nice To Haves

experience with board management software (e.g., Diligent, Boardvantage, or similar) preferred.

Responsibilities

Coordinates and prepares materials for HEP and joint venture board meetings, including drafting and assembling agendas, board books, resolutions, and minutes.
Manages tracking of board approvals and action items, ensuring all actions are properly authorized, documented, and filed.
Serves as liaison and point of contact for board and JV directors regarding meeting logistics, calendars, travel, and correspondence.
Assists with coordination and documentation of the annual enterprise risk assessment survey and related governance reporting.
Maintains organized, current governance records for HEP and all subsidiaries, including charters, bylaws, LLC agreements, policies, and key contracts.
Maintains the company’s entity management system, including preparation and filing of annual reports, certificates, and good standing renewals.
Supports compliance with internal governance frameworks, joint venture agreements, and applicable regulations.
Organizes and maintains corporate records such as minutes, ledgers, resolutions, and ownership records.
Partners with Finance and Legal to manage unitholder communications, including incentive equity documentation and ownership tracking.
Supports internal approval workflows, including maintenance of signature authority and delegation matrices.
Coordinates inputs from multiple departments to ensure accuracy and consistency in materials submitted to boards and joint ventures.
Assists with process improvements to enhance efficiency, accuracy, and transparency of board and JV management processes.
Supports quarterly PAC reporting and other compliance documentation through coordination and timely submissions.
Supports legal department operations, including closing documentation and corporate authorizations.
Contributes to legal templates, playbooks, and standardized procedures.
Assists with legal technology tools, reporting dashboards, workflow improvements, and matter/vendor management processes.
Supports departmental budgeting and metrics tracking.
Performs other related duties as assigned.