Legal and Regulatory Compliance Associate, Summer 2026 (Co-op/Internship) - 10 Weeks

Bank of Montreal•Chicago, IL

About The Position

Performs a variety of administrative tasks, financial and human resources administration in support of legal counsel. Provides services ensuring all administrative and operational processes and control standards are followed and contributes to the effective and efficient operation of the business group. Supports one or more legal counsel roles with complex portfolios and operates at various levels within a fast paced deadline-sensitive environment. Manages legal documentation, project files and filing systems, and maintains a Document Library System for all legal matters. Participates in special projects assigned by legal counsel or the Office of the General Counsel. Gathers and analyses research data such as statues, decisions, legal articles, codes and documents. Supports the development of tailored messaging, which may include writing, editing and distributing communications. Manages and monitors calendar of appointments and upcoming events. Coordinates and creates meeting agendas, and obtains and prepares briefing materials. Dispatches meeting invitations, books meeting rooms and arranges for resources and requirements, including travel arrangements, in support of smooth and efficient meeting facilitation. Reviews BMO Buying Online invoices for accuracy in adherence with documented processes and guidelines. Supports new committee and Board Members through orientation. Ensures processes for onboarding/ offboarding of legal counsel are executed efficiently. Responds to inquiries concerning corporate information, legal agreements and certain legal issues. Analyzes data and information to provide insights and recommendations. Handles sensitive/confidential Bank information while minimizing legal risk. Adheres to instructions, internal systems, processes & procedures to deliver timely, accurate and efficient services and support. Operates effectively in a high stress environment with constantly changing expectations. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed.

Requirements

Typically between 1-2 years of relevant experience and post-secondary degree in related field of study desirable or an equivalent combination of education and experience.
Post-secondary education and accreditation from recognized legal assistant training program or relevant experience in a legal function.
Working knowledge of legal concepts, terminology and procedures and their applicability to the department or organization.
Specialized knowledge.
Verbal & written communication skills - Good.
Organization skills - Good.
Collaboration & team skills - Good.
Analytical and problem solving skills - Good.

Responsibilities

Performs a variety of administrative tasks, financial and human resources administration in support of legal counsel.
Provides services ensuring all administrative and operational processes and control standards are followed and contributes to the effective and efficient operation of the business group.
Supports one or more legal counsel roles with complex portfolios and operates at various levels within a fast paced deadline-sensitive environment.
Manages legal documentation, project files and filing systems, and maintains a Document Library System for all legal matters.
Participates in special projects assigned by legal counsel or the Office of the General Counsel.
Gathers and analyses research data such as statues, decisions, legal articles, codes and documents.
Supports the development of tailored messaging, which may include writing, editing and distributing communications.
Manages and monitors calendar of appointments and upcoming events.
Coordinates and creates meeting agendas, and obtains and prepares briefing materials.
Dispatches meeting invitations, books meeting rooms and arranges for resources and requirements, including travel arrangements, in support of smooth and efficient meeting facilitation.
Reviews BMO Buying Online invoices for accuracy in adherence with documented processes and guidelines.
Supports new committee and Board Members through orientation.
Ensures processes for onboarding/ offboarding of legal counsel are executed efficiently.
Responds to inquiries concerning corporate information, legal agreements and certain legal issues.
Analyzes data and information to provide insights and recommendations.
Handles sensitive/confidential Bank information while minimizing legal risk.
Adheres to instructions, internal systems, processes & procedures to deliver timely, accurate and efficient services and support.
Operates effectively in a high stress environment with constantly changing expectations.
Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
Analyzes issues and determines next steps.
Broader work or accountabilities may be assigned as needed.