Legal Administrative Specialist

KMRG, LLC•Pierre, SD

1d•Onsite

About The Position

We need an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office District of South Dakota (USAO SD) Department of Justice (DOJ). This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package. Apply today!

Requirements

One (1) year of progressive and relevant experience
Proficient in word processing, document management, and Microsoft Office Suite
U.S. citizenship required since this role supports the U.S. federal government

Nice To Haves

Experience with business administration is preferred
Preference for Bachelor’s degree in related field

Responsibilities

Work directly with Witnesses prior to, during, and after trial
Work with Witnesses concerning travel arrangements, appearance date/time
Use judgment to determine when attorney’s should be notified of the Witness’ special circumstances or needs
Confer with attorneys about Witness appearance, special circumstances, or needs
Complete and submit proper documentation for special authorizations and obtain prior approvals
Ensure all travel documents and appearance date and time have been provided to the Witness
Make necessary arrangements for Witness travel and lodging
Coordinate travel according to Department of Justice (DOJ) policies and procedures
Meet with Witnesses upon arrival to designated hearing or pre-trial conference
Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
Collect necessary documentation and signatures for Witness reimbursement documents
Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
Furnish requested information concerning pending and completed Witness vouchers
Determine and resolve any of the Witness’ special circumstances or needs (e.g., authorizations, international travel, military/federal employment, etc.)
Gather required documentation and reconcile Government Travel Accounts
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
Complete forms and documents according to style and format rules
Compose original letters that do not require legal interpretations
Apply knowledge of legal procedures and terminology
Establish and maintain a variety of files, documents and databases
Assemble documents and other information for file records and retention policies
Establish and maintain calendar and/or database of active and pending Witness appearances
Track hearings, trial dates, Grand Jury and scheduling conferences
Perform other administrative and logistical Witness management duties as required/assigned