Legal Administrative Asst

Fennemore Craig•San Diego, CA

33d

About The Position

Fennemore is a full-service business law firm with a 140-year legacy of excellence and a future defined by innovation. We are not your traditional law firm, and that's on purpose. With over 20 offices across the Western U.S., we're breaking growth records as one of the fastest-growing firms in the country. We embrace change, set new standards for how a modern law firm operates, and create environments where both clients and colleagues thrive. Our people-first philosophy is built on collaboration and creativity. Industry recognition for retention, workplace culture, and job satisfaction reflects that commitment. We're proud to foster a strong sense of community, a genuine commitment to work-life balance, and a diverse and inclusive work environment where passionate professionals feel valued and supported. Fennemore has an exciting opportunity in our San Diego, California office for a full-time Legal Administrative Assistant to join our growing firm. This role is integral to the success of our attorneys and clients, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate is a skilled professional with litigation experience, a passion for client service, and a commitment to excellence. At Fennemore, you’ll be a part of a collaborative, innovative, and supportive team where your contributions make a meaningful impact.

Requirements

Minimum 5+ years of legal administrative assistant experience in litigation.
Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information.
Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline.
Ability to work independently and take initiative.
Excellent communication and interpersonal skills.
A flexible mindset and positive approach to problem-solving.
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax; experience with iManage and Intapp a plus.
High school diploma or equivalent.

Nice To Haves

Experience in bankruptcy law is advantageous.
experience with iManage and Intapp a plus.

Responsibilities

Provide litigation support, including heavy calendaring, docketing, and scheduling.
Online research (Pacer and other court filings, agency databases, etc.).
Coordinate conflict checks and assist with retention letters.
Answer telephone calls and transmit messages to attorneys, paralegals, and staff.
File and organize legal documents and correspondence under the general direction of paralegals and attorneys.
Maintain an internal/personal docketing system and follow up on requests made by attorneys, paralegals, and clients.
Prepare indexes, file backers, labels, electronic closing binders, and trial/case notebooks.
Submit court filings, including e-filing.
Coordinate the completion of various projects with other firm departments as needed.
Help create a welcoming, professional environment for colleagues and clients alike, and
Other duties as assigned.